Executive Assistant

Executive Assistant

supporting senior executives or C-suite leadership

Key Responsibilities

Executive Support & Communication

• Provide high-level administrative and organizational support to the

  C-suite and senior leadership

  .
• Manage and prioritize complex calendars, meetings, and correspondence across multiple time zones.
• Prepare, review, and edit communications, reports, and presentations with exceptional attention to detail.
• Act as a liaison between senior leadership, internal departments, and external partners to ensure effective communication and follow-through.

Scheduling & Coordination

• Plan and coordinate executive calendars, meetings, conferences, and off-site events.
• Manage both

  business and personal travel logistics

  for executives, including flights, accommodations, and itineraries.
• Oversee internal and external event coordination to ensure smooth execution.

Operational & Financial Assistance

• Review and track executive documents, financial reports, and statements.
• Manage approvals for invoices, payments, and expenses.
• Reconcile company credit cards and ensure accurate recordkeeping.
• Maintain oversight of corporate donations, sponsorships, and community engagement initiatives.

Executive Projects & Administration

• Support senior leadership in executing high-priority strategic initiatives and special projects.
• Manage confidential information with the highest degree of professionalism and discretion.
• Develop and maintain efficient systems for document management, reporting, and task tracking.

Aviation Coordination

• Manage the

  Onni Airways

  flight schedule, liaising with pilots and operations teams to ensure seamless travel coordination for directors and ownership.

Qualifications

• 5+ years of experience

  supporting

  C-suite or senior leadership

  in a corporate or multinational environment.
• Advanced proficiency in

  Microsoft Office Suite

  (Word, Excel, PowerPoint, Outlook, SharePoint).
• Proven ability to handle confidential and sensitive information with discretion.
• Excellent

  written and verbal communication

  skills, including professional correspondence and report preparation.
• Strong organizational and time management skills with the ability to manage multiple priorities effectively.
• High level of professionalism, judgment, and interpersonal skills.
• Experience in

  real estate, finance, construction, property management, leasing, or marketing

  is a strong asset.

About The Company

Onni Group

How To Apply:

Please apply through the link on the job posting and attach your resume and any other required documents.

We thank all applicants for your interest in the Onni Group. Note that only those applicants under consideration will be contacted.