Executive Assistant

Job Description

Job Title: Executive Assistant Department: Executive Office Reports To: Managing Director This position will be on a third party annually renewable contract deputed at Moet Hennessy India Summary: The Executive Assistant provides high-level administrative support to the MD, ensuring efficient operation of the office and effective communication both internally and externally. The ideal candidate is a highly organized, proactive, and detail-oriented individual with excellent communication and interpersonal skills. This role requires discretion, confidentiality, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities: Calendar Management: Manage and maintain the executive's calendar, including scheduling appointments, meetings, and travel arrangements. Coordinate complex meetings across multiple time zones and locations. Communication: Screen and prioritize incoming communications (email, phone, mail), drafting responses or redirecting inquiries as appropriate. Act as a liaison between the executive and internal/external stakeholders. Travel Arrangements: Coordinate all aspects of travel, including booking flights, accommodations, and transportation. Prepare detailed itineraries and ensure all necessary documentation is in order. Meeting Support: Prepare meeting agendas, presentations, and materials. Attend meetings, record minutes, and follow up on action items. Expense Management: Prepare and submit expense reports accurately and on time. Manage credit card reconciliations. Project Support: Assist with special projects as assigned, including research, data compilation, and report preparation. Confidentiality: Handle sensitive information with discretion and maintain strict confidentiality. Event Planning: Assist with the planning and execution of corporate events, conferences, and meetings. Qualifications: Education: Bachelor's degree preferred. Experience: Minimum 5 years of experience as an executive assistant supporting senior-level executives. Skills: Excellent organizational and time-management skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Strong written and verbal communication skills Exceptional attention to detail Ability to prioritize and manage multiple tasks simultaneously Ability to work independently and as part of a team Ability to maintain confidentiality and exercise discretion Problem-solving skills and a proactive approach Experience with travel booking and expense reporting systems Show more Show less