Executive Assistant

Objective:

Title:    E

Function:

Work Location:Chennai

• Maintain high degree of confidentiality
• Maintain and manage calendar meticulously
• Prepare financial statements, database, spreadsheets, and memos
• Coordinate across functions/Managers on monthly business priorities
• Make reports, letters, and presentations
• Analyze the memos, letters, and data before submission and then distribute them accordingly
• Welcome visitors who have an appointment with ZVP.
• Prepare, sort and dispatch correspondence via email and fax. 
• Retrieve documents, corporate records, and information and prepare responses of routine inquiries.
• Event Management, organizing meetings, conferences, making travel arrangements and hotel reservations.
• Conduct research, analyse and collect data to prepare reports and documents
• Liaise with internal stakeholders at all levels
• Review operating practices and implement improvements where necessary
• Record, transcribe and distribute minutes of meetings
• Acting as representatives in meetings, conferences, and seminars.
• Arrange seminars, conferences, and external stakeholder meetings. 
• Deal with vendors and carry out successful transactions while following the process and policies

Secretarial responsibilities

• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Manage international & domestic travel for Business head and submit all the expense claims
• Travel support to team - travel management / ticketing/ hotel bookings.

Manage calendar operations for the Business Head

Supervises: NA

Direct Reports:    NA

Geographical Scope: Chennai

Reports To:        ZVP

Key Customers:

Internal Customers:

External Customers:

Qualifications: Graduation

Experience: 4 to 5 Years relevant experience

Functional Skills:

Organizational and Planning skills, Communication skills
• Information gathering and monitoring skills• Problem analysis and problem-solving skills• Judgment and decision-making ability• Attention to detail and accuracy

Travel: NA