Executive Assistant

🔧 Key ResponsibilitiesCalendar & Travel Management: Schedule appointments, meetings, and organize domestic/international travel itineraries for executives. Communication & Correspondence: Draft, manage, and respond to emails, memos, and business letters; act as a point of contact internally and externally. Meeting Coordination: Prepare agendas, compile reports, take minutes, and follow up on action items across departments (production, finance, purchase, etc.). Document Handling: Organize files, manage confidential documents, prepare presentations and reports (especially production and finance reports). Operational Support: Liaise with operations, procurement, and accounts teams to ensure executives have up-to-date information for decision-making. Vendor & Client Coordination: Schedule interactions with suppliers, partners, and key customers; assist in managing contracts and communications. Expense & Budget Tracking: Monitor executive expenses, support budget preparations, and track reimbursements. Technology & Systems Use: Update CRM or ERP systems, manage calendars and dashboards, and support digital filing systems. Event & Project Assistance: Help plan internal reviews, team offsites, or client visits. Support special projects like new tech implementation or facility upgrades. Confidentiality & Discretion: Handle sensitive company matters professionally and maintain confidentiality at all times.