Executive Assistant

Job Description

Job Title: Assistant Executive Location: Gurugram Department: Administration / Operations Employment Type: Full-Time About the Company: We are a dynamic and design-led architectural firm dedicated to delivering innovative, sustainable, and high-quality design solutions. To support our growing operations, we are looking for a proactive and well-organized Assistant Executive to assist with administrative, operational, and coordination tasks across the firm. Key Responsibilities: Support the daily administrative and operational functions of the office. Coordinate schedules, meetings, and communication between internal teams, clients, and vendors. Maintain organized records of project files, vendor agreements, and client documentation. Liaise with external consultants, contractors, and suppliers as needed. Manage inventory and oversee procurement of office and site-related supplies. Prepare reports, presentations, and formal communication as required. Ensure the smooth execution of day-to-day activities in compliance with company policies. Assist in the planning and coordination of firm events, internal meetings, and site visits. Manage incoming and outgoing correspondence, both digital and physical. Undertake site visits, including occasional outstation travel, as required for project coordination and operational needs. Qualifications & Skills: Bachelor's degree in Business Administration, Commerce, or a related field. 2–4 years of experience in administrative or executive support roles (experience in architecture or interior design firms will be an advantage). Proficient in MS Office (Word, Excel, PowerPoint) and email communication. Strong verbal and written communication skills. Exceptional organizational and multitasking skills. Self-motivated, punctual, and detail-oriented with a professional approach. Ability to maintain confidentiality and work independently. Willingness to travel for site visits and outstation assignments as required.