Executive Assistant

Key Responsibilities

• Calendar & Schedule Management: Coordinate complex scheduling, meetings, and travel arrangements, including domestic and international itineraries.
• Email & Communication Support: Manage and prioritize emails and communications on behalf of the executive; draft and edit correspondence as needed.
• Meeting Preparation: Prepare agendas, documents, presentations, and take accurate minutes during meetings.
• Project Coordination: Track deadlines and help drive the completion of key initiatives and follow-ups.
• Gatekeeping: Serve as the first point of contact; handle inquiries with discretion and professionalism.
• Confidential Support: Manage sensitive information with a high level of confidentiality and discretion.
• Expense & Budget Management: Process expense reports, invoices, and assist in budgeting-related tasks.
• Office & Team Support: Collaborate with internal teams; help organize events, off-sites, or team meetings.
  

Qualifications

• Bachelor's degree or equivalent experience.
• 3+ years of experience in an Executive Assistant or similar administrative role.
• Strong proficiency in Microsoft Office Suite, Google Workspace, and communication tools like Slack, Zoom, etc.
• Excellent verbal and written communication skills.
• Ability to multitask, prioritize, and maintain composure under pressure.
• High level of professionalism, integrity, and discretion.
• Familiarity with project management tools (e.g., Asana, Trello, Notion) is a plus.
  

Preferred Traits

• Proactive problem-solver with a can-do attitude.
• Strong attention to detail.
• Team player who can work independently and collaboratively.
• Adaptable and able to thrive in dynamic environments.