Executive Administrative Assistant

Executive

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Role Summary

Executive Administrative Assistant

Key Responsibilities

Executive Support

• Assist founders with calendar management, scheduling, and daily communication
• Prepare and track presentations, reports, and meeting documents
• Maintain confidentiality while handling sensitive business information

Administrative Management

• Coordinate travel plans, events, vendor communication, and general office logistics
• Maintain organized records of contracts, invoices, and operational workflows
• Support employee and freelancer onboarding, procurement, and related tasks

Project Coordination (Light Ops)

• Support cross-functional teams in organizing timelines and deliverables
• Track project tasks, follow-ups, and client communications
• Contribute to internal workflow improvements and team culture initiatives

Candidate Profile

We’re looking for someone who is:

• Exceptionally organized, detail-oriented, and proactive
• A strong communicator—both written and verbal
• Comfortable working closely with founders and small dynamic teams
• Eager to learn about startups, design, and tech-driven innovation
• Proficient with tools such as Google Workspace, Notion, Trello, or Excel

To Apply:

• Please send your CV and a short note on why you’re a great fit to

  hr@giga.fyi