Executive Administrative Assistant

We’re looking for a sharp and highly organized Executive Administrative Assistant who thrives in dynamic environments. You’ll act as the right hand to senior leadership—managing schedules, streamlining communication, and ensuring nothing slips through the cracks. This role demands discretion, speed, and exceptional judgment.

Key Responsibilities

• Calendar & Schedule Management:

  Proactively manage the executive’s calendar, schedule meetings, and coordinate across internal and external stakeholders.

• Communication Management:

  Draft, review, and send emails, reports, and other professional communication on behalf of the executive.

• Meeting Coordination:

  Set agendas, take minutes, follow up on action items, and ensure smooth execution of high-level meetings.

• Travel & Logistics:

  Manage end-to-end travel planning, including flights, accommodation, and itineraries.

• Confidential Support:

  Handle sensitive documents, manage high-priority information with strict confidentiality, and ensure secure record-keeping.

• Task & Priority Management:

  Help leadership stay focused by tracking to-dos, follow-ups, and deadlines.

• Event & Visitor Coordination:

  Assist in organizing leadership offsites, team events, or visitor arrangements when required.

You’ll Do Well in This Role If You:

• Have 4–8 years of experience supporting CXOs or senior executives
• Possess excellent verbal and written communication skills
• Are proactive, highly organized, and detail-obsessed
• Can manage multiple priorities without dropping the ball
• Handle pressure and last-minute changes with calm and confidence
• Are tech-savvy—comfortable with tools like Google Workspace, MS Office, Zoom, Slack, Trello/Asana, etc.

Preferred Qualifications

• Experience working in fast-paced/startup environments
• Prior exposure to handling global schedules or working across time zones
• Bachelor's degree in any discipline; admin or business-related preferred