Executive Administrative Assistant

Department:

Position Summary:

Executive Assistant

Key Responsibilities:

Administrative Support:

• Manage the Dean’s calendar, schedule meetings, and coordinate appointments.
• Draft, format, and proofread correspondence, reports, and internal communications.
• Maintain confidential files, records, and documentation.

Academic & Department Coordination:

• Coordinate departmental meetings, academic events, and guest lectures.
• Assist in preparation and circulation of meeting agendas, minutes, and reports.
• Support timetabling, exam schedules, and faculty coordination tasks.

Operational & Communication Support:

• Serve as the primary point of contact for the Dean’s Office.
• Liaise with faculty, students, and administrative offices for smooth department functioning.
• Facilitate communication between the Dean’s Office and other university bodies.

Data Management & Reporting:

• Compile and organize academic and departmental data (e.g., faculty workload, student records).
• Assist in preparation of presentations, reports, and accreditation documents.

Event & Project Assistance:

• Support departmental initiatives such as workshops, seminars, and admissions activities.
• Coordinate logistics, invites, follow-ups, and feedback for events.

Qualifications & Skills:

• Bachelor’s degree (preferably in Management, Commerce, or related field); Master’s degree is a plus.
• 2+ years of relevant administrative or academic support experience.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Professional demeanor and ability to handle confidential information.

Preferred Attributes:

• Experience working in an academic institution or higher education setup.
• Knowledge of academic systems, ERP, or scheduling software.
• A proactive attitude, with strong interpersonal and coordination skills.

Employment Type:

Compensation: