Executive Administrative Assistant

This is an Executive Assistant Role for Intel Labs, India. The candidate's responsibilities include:

• Assisting in coordinating activities across the organization, events, conferences, F2Fs, etc.: plans and organizes meetings and offsite, prepares agendas and coordinates all logistics.
• Additional duties include managing tactical projects, general administrative duties such as order supplies, CR coordination, managing departmental recognition, etc.
• Works professionally with other Administrative Assistants and Executive admins to help facilitate timely and accurate planning needs.
• Administrative experience in a fast-paced cross-cultural environment.
• Experienced in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Experience with sensitive documentation, maintain the utmost confidentiality for sensitive business matters, and correspondence.

Qualifications

Minimum qualifications are required to be initially considered for this position.Preferred qualifications are in addition to the minimum requirements and are considered a plus factor in identifying top candidates.

Minimum Qualifications:

• Performs various administrative, organizational, financial, operational, and project related activities in support of senior and executive level staff.
• Provides advanced support to senior executives by regularly handling confidential information and performing advanced administrative support.
• Coordinates phone calls and directs calls to the right stakeholders.
• Helps prepare for meetings and accurately records minutes from the meetings.
• Provides real-time scheduling support by booking appointments and preventing conflicts.
• Manages calendars, travel arrangements and expense reporting for one or more executives or managers.
• Collects data and conducts data analysis to prepare documents for review and presentation by boards of directors, committees, and executives. Manages records databases.
• Collaborates with administrative and/or operational staff to exchange data and information that enables budget planning and expense control.
• Builds administrative community, provides learning and training opportunities for other administrative support staff.

Preferred Qualifications:

• Strong calendar management, with shifting priorities and deadlines, booking domestic/international travel, managing travel details and expenses.
• Skills to quickly and accurately assess the importance of a meeting, email, or document and take appropriate action to involve the appropriate parties.
• Manage multiple projects simultaneously.
• Demonstrates strong accuracy and attention to detail while taking the initiative to manage logistics of the department/division such as maintaining divisional organizational charts, phone distribution lists and divisional logistics needs.
• Strong capability working with all Microsoft tools including Office, Teams, Intel tools, purchasing and finance systems.
• Organizational, time management, and multi-tasking skills.
• Communicate effectively and professionally with internal and external personnel.
• Work without frequent direct supervision.
• Strong verbal and written communicator, customer service oriented.

Requirements listed would be obtained through a combination of industry relevant job experience, internship experiences and or schoolwork/classes/research.