Event Coordinator

Event Coordinator

Key Responsibilities

Event Planning & Execution

• Plan, coordinate, and execute a variety of corporate events including:
• Annual Day Celebrations
• Festival Events (e.g., Diwali, Holi, Ganesh Chaturthi)
• Employee Engagement Activities
• CSR Initiatives
• Townhalls and Leadership Meets
• Collaborate with regional teams to ensure consistent event experiences across all office locations.
• Develop event concepts, themes, and timelines aligned with company culture and goals.
• Coordinate logistics including venue booking, travel, accommodation, and on-site arrangements.

Vendor Management

• Identify, evaluate, and onboard reliable vendors for event-related services such as catering, décor, audio-visuals, printing, and logistics.
• Negotiate pricing to ensure cost-effective solutions without compromising quality.
• Maintain a vendor database and evaluate performance post-events for future reference.
• Ensure timely delivery of services and manage vendor payments in coordination with the finance team.
• Handle vendor escalations and resolve issues promptly to ensure smooth event execution.

Budgeting & Reporting

• Prepare and manage event budgets, ensuring adherence to financial guidelines.
• Track expenses and provide post-event financial reports and ROI analysis.
• Maintain documentation of all event-related activities, contracts, and feedback.

Communication & Branding

• Coordinate with the marketing and design teams for event branding, internal communication, and promotional materials.
• Ensure brand consistency across all event touchpoints.

Qualifications

• Bachelor’s degree in Event Management, HR, Mass Communication, Hospitality, or related field.
• 2–4 years of experience in corporate event planning or employee engagement roles.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office and event management tools/platforms.

Preferred Skills

• Experience managing multi-location events.
• Creative mindset with attention to detail.
• Ability to work under pressure and meet tight deadlines.