EDI Incharge

Looking for a skilled and proactive  EDI Incharge to manage the electronic submission of import and export documents to customs authorities. The candidate must have strong knowledge of customs regulations with technical proficiency in EDI systems to ensure timely, compliant, and error-free cargo clearance for goods moving through The Thar Dry Port, ICD Jaipur (Hirnoda).

Role Description

• EDI filing and documentation:

  Prepare and submit customs-related documents—such as Bills of Entry (BOE), shipping bills, and manifests—electronically through government and port-specific portals (like ICEGATE).

• Customs compliance:

   Ensure all filings are fully compliant with national customs regulations, trade laws, and tariff classifications. The executive must stay updated on changing regulations to minimize the risk of fines or delays.

• Coordination and communication:

   Act as a liaison between the customs authorities, Customs House Agents (CHA), shipping lines, freight forwarders, and internal teams to facilitate the clearance process.

• Shipment tracking and monitoring:

   Monitor the status of shipments and customs clearance activities via the EDI system to ensure goods are processed and delivered on schedule.

• Discrepancy resolution:

   Identify and resolve any issues or discrepancies that arise during the EDI filing process, such as data mismatches or incomplete documentation.

• Record keeping:

   Maintain meticulous digital and physical records of all customs activities and transactions for future audits and reporting.

• Data analysis and reporting:

   Prepare and present reports on clearance activities, performance metrics, and cost savings to management.

• System maintenance:

   Manage and maintain the Electronic Data Interchange system, including trading partner information and security settings. 

• Understanding Export/Import Schemes:

  Knowledge of customs and DGFT-related benefit schemes such as Duty Drawback (DBK), RoDTEP, Advance Authorization (DEEC), EPCG, IGST refunds, and other applicable rebate programs.

• Process Compliance:

  Ensuring correct application of these schemes during shipment clearance by coordinating with CHA (Customs House Agents), Customs Officers, and internal teams.

• Error Rectification

  : Identifying errors in system filings (e.g., incorrect codes, rebate mismatches) and proactively following up with Customs Officers for correction.

• Documentation & Record Maintenance:

  Maintaining systematic and updated records of all benefits

  claimed, corrections made, and acknowledgments received for audit and statutory purposes.

• Risk Mitigation:

  Minimizing financial or compliance risks for the organization by ensuring benefits are accurately claimed and no wrongful claims are filed.

Skills & Competencies

• Customs knowledge:

   A strong, in-depth understanding of customs regulations, international trade laws, HS codes (Harmonized System), and duty structures is essential.

• Attention to detail:

   Meticulous attention to detail is necessary to ensure the accuracy of all documentation and data entry, which is crucial for preventing customs holds.

• Communication skills:

   Excellent written and verbal communication skills are required to effectively coordinate with multiple stakeholders, including clients, customs officers, and freight partners.

• Problem-solving abilities:

   Strong analytical and problem-solving skills are needed to resolve complex issues related to customs clearance and logistics.

• Adaptability:

   The ability to work in a fast-paced, dynamic environment and adapt to changes in regulations and procedures.

Qualifications & Experience

• Bachelor's degree in logistics, supply chain management, international business, or a related field.
• 3–7 years of relevant experience in customs management software, EDI platforms, and Enterprise Resource Planning (ERP) systems is critical.