EA To MD/JMD - (Travel, Administration & Social Media)

Job Description

Role & responsibilities ' Manage emails, information, and other communications; answer where possible highlight and prioritize those that need MD/JMD attention. Plan and maintain MDs /JMD calendar and recurring tasks, arrange appointments, organise and set agendas and action points for all his meetings. Calendar Management: Effectively managing the MDs /JMD schedule, including arranging appointments, meetings, and travel plans. This involves coordinating with internal and external stakeholders to ensure optimal use of the MDs time. Meeting Coordination: Planning and organizing meeting agenda, including preparing agendas, taking minutes, and ensuring follow-up actions are communicated and executed. Travel Arrangements: Coordinating domestic and international travel logistics for the MD, including transportation, accommodation, and itinerary planning. Project Support: Assisting the MD /JMD in various projects by conducting research, compiling data, and providing administrative support to ensure project milestones are met. Relationship Management: Building and maintaining positive relationships with key stakeholders, both internally and externally. This involves effective communication and representing the MD professionally. Communication Handling: Acting as a primary point of contact between the MD /JMD and internal/external parties. This includes screening and managing emails, calls, and other forms of communication, responding on behalf of the MD when necessary. Good in handling social media accounts (LinkedIn, Facebook, Instagram, Twitter and other) posting etc. All administrational works like vendor management, Bills processing, payments and negotiation with vendors and all outside parties to smooth function of organization. Prepare and maintain companys catalogue, product catalogues along with other necessary details. Manage branding partners (consultants) of the company for branding strategies, corporate gifts, banners, posters etc. Align the company around the brands direction, choices and tactics. Provide daily agenda (meeting schedules, etc.) to MD/JMD at the start of the day to help them plan their day. Receive meeting requests on behalf of MD/JMD and assign time slots accordingly. Manage and monitor all arrangements for the guests of MD/JMD Office, including gifts. Monitor market trends, research consumer markets and competitors activities. Oversee new and ongoing marketing and advertising activities. Preferred candidate profile Desired Qualifications Graduate in any field, MBA preferred Desired Experience 5+ years in similar role, preferably in Steel/ Manufacturing industry Functional Skills Experience in data analytics Proven track record of excellent time management Keen eye for detail Experience of interacting and working with all levels of management Excellent in Stakeholder Management and Communications