Executive Assistant Sales Support & Buyer Coordination

Executive Assistant Sales Support & Buyer Coordination (International Business)

rice processing and export company

Job Role

smart, execution-focused Executive Assistant

Role Summary

• Act as a

  bridge between the Director, sales team, and international buyers

• Take operational and coordination workload off the Director
• Support international sales activities without having sales targets
• Manage buyer meetings, appointments, and follow-ups on behalf of leadership
  

Key Responsibilities

Buyer & Sales Support

• Research

  international buyers, importers, and distributors

  using online tools and databases
• Assist sales executives with

  buyer lists, lead data, and follow-up tracking

• Coordinate and schedule

  buyer meetings, calls, and appointments

  across international time zones
• Draft and send

  professional emails and follow-ups

  to buyers on behalf of the Director or sales team
• Maintain and update

  Zoho CRM

  with buyer information, meeting notes, and follow-ups

Executive Assistance & Coordination

• Manage the

  Directors calendar

  , priorities, and daily task coordination
• Act as a

  point of contact

  for internal teams and external stakeholders
• Coordinate with sales, operations, logistics, and finance teams on behalf of the Director
• Track action items, reminders, and commitments to ensure timely follow-ups
  

Operations & Documentation Support

• Prepare basic

  reports, Excel sheets, and internal trackers

• Assist in organizing

  export-related documents and business records

• Support internal coordination related to shipments, inspections, and vendors (support role only)
  

Candidate Profile

• More than 4 years of experience

  in

  Executive Assistant, Sales Coordinator, Business Support, or Sales Operations

  roles
• Strong

  spoken and written English

• Comfortable coordinating with

  international buyers and overseas teams

• Good working knowledge of

  Zoho CRM, MS Excel, Gmail, Calendar, and Google Workspace

• Ability to manage

  multiple follow-ups, meetings, and priorities

• Proactive, detail-oriented, and reliable

• No sales targets

  but exposure to sales or export coordination is preferred

What This Role Is / Is Not

Sales-support & coordination role
Executive assistance with business exposure Buyer meeting & appointment management NOT a pure PA/admin role NOT a target-based sales role

Industry & Role Details

• Industry:

  Rice Export / Food Processing / Agro Commodities

• Functional Area:

  Sales Support / Executive Assistance / Operations

• Role Category:

  Executive Assistant / Sales Coordinator

• Employment Type:

  Full Time, Permanent

Why Join Grainville India

• Direct exposure to

  international business & buyers

• Work closely with

  founder-level leadership

• Broad role with learning across

  sales, exports, and operations

• Stable role with

  no sales pressure or targets

How to Apply

Email:hr@grainvilleindia.com

Mobile :9306603516