EA to CEO

Hi, we are hiring for one of our clients—a global MCN with a presence in 120 countries. This position reports directly to the CEO, India. If interested,

form: https://forms.gle/26iuitQKFPK5FgDt7

Role Overview

We are looking for a dependable Executive Assistant who can support senior leadership in day-to-day coordination, communication, and operational activities. The role requires someone who is steady, detail-oriented, and comfortable managing priorities across teams to keep things running smoothly.

Key Responsibilities

1. Calendar & Priority Management

• Handle and organise the leader’s calendar with accuracy and care.
• Schedule internal and external meetings and ensure proper coordination.
• Identify potential overlaps early and help keep the day structured and manageable.

2. Communication & Coordination

• Draft and manage clear professional communication, including emails, notes, and updates.
• Serve as a dependable point of contact between leadership and internal/external stakeholders.
• Coordinate with global teams and international offices to ensure smooth information flow.

3. Travel & Logistics

• Plan domestic and international travel arrangements, itineraries, and related logistics.
• Prepare travel briefs and essential documents to ensure seamless trips.

4. Meeting Support

• Prepare meeting agendas, presentations, and talking points.
• Record minutes with clear action items and ensure follow-ups are completed.
• Assist in organizing review meetings and cross-functional discussions.

5. Operational & Administrative Support

• Maintain organised documentation, reports, and filing systems.
• Support expense processes, reimbursements, and basic vendor coordination.
• Ensure confidentiality, accuracy, and timeliness in all administrative tasks.

6. Project & Task Tracking

• Assist with basic research, data collation, and preparation of routine business updates.
• Track ongoing tasks, deadlines, and deliverables across teams.
• Provide steady organizational support to help leadership stay informed.

Qualifications

• Proficiency in Executive Administrative Assistance and Executive Support to ensure seamless coordination of CEO’s tasks and priorities
• Experience in managing Expense Reports and Diary Management to maintain financial accuracy and scheduling efficiency
• Strong skills in Administrative Assistance to perform a variety of office support tasks with attention to detail
• Ability to work independently and maintain confidentiality
• Experience in a similar position within a corporate or global manufacturing environment is a plus
• MBA is preferred