EA to CEO

As an Executive Assistant to the CEO, your role will involve providing comprehensive administrative support and managing various tasks to ensure the smooth operation of the CEO's office. You will need exceptional organizational abilities, strong communication skills, and the ability to handle confidential information with utmost discretion. This position requires a proactive and detail-oriented professional capable of multitasking in a fast-paced environment. **Key Responsibilities:** - Efficiently manage the CEO's calendar, scheduling appointments, meetings, and travel arrangements. Coordinate and prioritize conflicting commitments, ensuring the CEO's schedule is optimized. - Handle incoming calls, emails, and other communications on behalf of the CEO. Draft and prepare professional correspondence, presentations, and reports as required. - Prepare meeting agendas, attend meetings, take accurate minutes, and distribute them promptly. Ensure necessary materials and resources are prepared and available for meetings. - Coordinate all travel arrangements for the CEO, including flights, accommodations, and transportation. Manage travel itineraries and provide necessary travel documents. - Maintain a high level of confidentiality and professionalism in handling sensitive information and executive matters. Exercise discretion when dealing with confidential documents and discussions. - Build and maintain positive working relationships with internal and external stakeholders, including board members, senior executives, clients, and partners. - Assist in the coordination and management of special projects and initiatives as assigned by the CEO. Conduct research, gather data, and prepare reports to support decision-making processes. - Oversee the smooth running of the CEO's office, including supply management, equipment maintenance, and coordination with IT and facilities teams as needed. **Qualifications:** - Proven experience as an Executive Assistant or similar role supporting senior executives. - Excellent organizational and time management skills, with the ability to prioritize tasks effectively. - Strong written and verbal communication skills, with the ability to draft professional correspondence and take accurate minutes. - Proficiency in using productivity tools such as Microsoft Office suite (Word, Excel, PowerPoint, Outlook). - Ability to handle sensitive and confidential information with discretion and maintain a high level of professionalism. - Strong attention to detail and problem-solving abilities. - Ability to work independently, take initiative, and anticipate needs. - Flexibility to adapt to changing priorities and work under pressure. - Bachelor's degree or equivalent experience in a relevant field. Please note, the job type is full-time and permanent. The work location is in person. (Note: The company did not provide any additional details in the job description.),