1. Purpose of this role
The purpose of Deputy CAO is to ensure that all non-academic operations at Shree Shakti School of Innovation are maintained efficiently, safely, and sustainably. It supports the organization’s goals of community empowerment, education, innovation, and care.
2. Key Responsibility Areas
A. Infrastructure & Property Maintenance
- Ensuring the upkeep of buildings or physical infrastructure of all the organisations covered under Shree Shakti Seva Kendra, School, Chhatralay, Staff Quarters etc.
- Ensuring preventive and corrective maintenance of electrical, plumbing, AC, and safety systems along with periodic review of all the agencies.
- Preparing, recruiting and staffing agencies / in-house team for the purpose of maintenance and upkeep all the facilities in the school which promotes extrinsic and intrinsic learning.
- Implementation of green and sustainable practices (e.g. solar, rainwater harvesting) across all the campuses.
B. Residential Facility Management
- Creating standard operating procedure for allocation, upkeep, and compliance for staff quarters.
- Continuous supervision of hostel and day boarding facilities for children and students ensuring safety and healthy environment in the hostel and during day boarding time of students.
- Ensuring hygiene, dining, and medical care coordination in coordination with the founders and principal of the organisation.
- Implementing safety protocols for residential zones (fire safety, visitor logs, child protection norms, electric safety, water safety, cleanliness and hygiene) maintaining the world class standards.
C. School & Educational Spaces
- Ensuring the best hygiene standards in classrooms, laboratories, and innovation hubs of the organisation with its readiness and maintenance
- Providing support for teaching and extracurricular spaces including AV (Audio / Vedio), tech-enabled learning tools or the programme to be implemented from time to time.
- Ensuring, space optimization for workshops, exhibitions, and community outreach sessions for Shree Shakti Seva Kendra and School of Innovation.
D. Compliance, Safety & Security
- Study and implementation of legal compliance with building codes, sanitation norms, fire & safety standards with implementation and benchmarking of world class practices.
- Ensuring maintenance of documentation (occupancy reports, maintenance logs, vendor contracts) or any other data to be maintained as suggested by the higher authorities and management.
- Regularly implementing staff training on safety and emergency protocols and creating the training calander in coordination with the head of the departments.
E. Accessibility & Inclusivity
- Ensuring barrier-free design for physically challenged students, staff and the visitors in line with the various guidelines of the government, this includes tribal women artisans, differently-abled children, and elderly visitors etc.
- Ensuring gender-sensitive infrastructure (separate washrooms, security protocols) as per the requirements of the government and guidelines of the respective states.
F. Housekeeping, Catering & Waste Management
- Preparing and implementing daily housekeeping schedules across school, hostels, and residential zones of the organisations.
- Ensuring catering and nutrition planning for day boarding students through the contractor and taking help from the nutritionist.
- Implementing waste segregation, composting, and environmental stewardship plans across all the campuses.
G. Vendor & Resource Coordination
- Identifying and managing external vendors for repairs, food services, transport, etc. and making annual rate contract with them.
- Implementing methods for inventory control for consumables, educational materials, and equipment across all the campuses.
3. Strategic Objectives
- This position enables smooth daily operations to promote empowerment and innovation across the organisation with best benchmarked practices.
- It enhances the institutional branding through clean, safe, and student-friendly spaces for the community at large.
- To support educational excellence with a well-maintained learning environment and best housekeeping and building maintenance practices.
- It will foster community well-being by ensuring comfort and safety for staff and students to cocreate the world class experience.
4. Reporting and Documentation
· Submitting the reports of all the facilities and suggesting the improvement needed on a regular basis to the management and principal.
· Maintaining quality audit for building safety, space utilization and scopes for future expansion.
· Generating evaluation report for the school / learning space in the lens of space utilisation /
· Contributing to the financial report for the school under the lens of maintenance and
· Should create incident report for the management in case of exigency or emergency
5. Team leadership:
- Lead and mentor a team of supervisors, technicians, and cleaning staff.
- Allocate tasks, set performance goals, and conduct regular performance reviews.
- Foster teamwork, discipline, and high morale across the team.
Deputy CAO will report to the Principal on a daily basis. There will be a sister channel of communication with the trustees which he / she can explore based one exigencies.
Job Type: Full-time
Work Location: In person
