Document Controller

Executive - Document Control

About ASCENTI

SASCENTIS is a leading international engineering and project management firm, operating across South Asia and Africa since 2006. We provide end-to-end solutions for the real estate sector, from initial feasibility to final commissioning. Renowned for our uncompromising integrity and high-quality standards, we are the market leader in the hospitality sector in South Asia

.Join our dynamic team and contribute to world-class projects that shape skylines and communities

.Job Overvi

d Document Control - Executi

s.This is an excellent opportunity for a meticulous professional to build a career within a growing international fir

m.Key Responsibiliti

es:Document & Process Managem

• ent:Organize, maintain, and control all project documents within our online repository, ensuring they are current and accur
• ate.Oversee version control and document numbering to guarantee integrity and prevent err
• ors.Facilitate the distribution of documents and issue formal transmittals to stakehold
• ers.Develop and maintain a robust archiving system for historical docume

nts.Collaboration & Compli

• ance:Support the document review process, updating document statuses (released, superseded, rejected) as requ
• ired.Collaborate with project teams to understand document requirements and resolve related is
• sues.Ensure all documentation complies with company policies, legal regulations, and industry stand
• ards.Provide efficient access to documents through a structured filing system with designated access cont

rols.Project & Administrative Su

• pport:Assist in preparing and tracking consultant payment certifica
• tions.Support the procurement process by preparing RFPs and conducting comparative analyses of prop
• osals.Draft consultant contracts and Letters of Agreement
• (LOA).Prepare comprehensive project handover documents for clients and interna
• l use.Manage the technical library, document registers, and all control samples for pro

jects.Audit & Continuous Impro

• vement:Prepare and provide documentation for internal and external
• audits.Generate reports on document status and workflow efficiency for mana
• gement.Provide training and support to team members on document control processes and best pra

ctices.Qualifications & Ex

• perienceA graduate degree in any dis

• cipline.3-5 years of proven ex

  perience in a document control or related administrative role, preferably within engineering, construction, or project man
• agement.High profici

  ency in MS Office Suite (Word

  , Excel) is es
• sential.Experience with document management systems (e.g., Aconex, Procore, SharePoint) and software related to drawings (e.g., AutoCAD Viewer, Bluebeam) is a strong ad
• vantage.Familiarity with industry standards and compliance requi