Document Controller

Document Controller

Location – Chennai (Hybrid Working)

Permanent Position

Are you enthusiastic about joining an organization that supports green transition? Are you a Document Controller with expertise in Infrastructure projects? Then this position is for you!

Turn challenges into sustainable solutions.

We are looking for a Document Controller to join our either at Chennai/ Gurgaon office and work within a functional team that is responsible for facilitating the document control management core functional processes at a project level in the planning, execution, and close-out phases.  Together with customers, partners, and colleagues, we shape a future where people and societies grow and flourish. We do that by co-creating sustainable and beautiful solutions that improve the quality of life for people today and many generations ahead.

Your key responsibilities will be:

Management of the information flow between the delivery team and the client

Maintaining a database of all incoming & outgoing documents in EDMS (ProjectWise, Asite, etc.)

Preparing and maintaining a log of all incoming and outgoing documents. Liaising with and distributing project-related information with all levels of the project team and potentially external parties   

Communicating and collaborating with project managers.

Copying, scanning, and uploading, and registering incoming and outgoing documents in EDMS

Timely distribution of documents/reports to the enabling works team for review and providing tracking reports to the enabling works team identifying clients' submissions

Logging and distributing MoM, General Correspondence, letters, etc

Drawing No. Requests (Dealing with drawing no. request on the project based on the Client Document Numbering System)

Managing the authorization of new folders within the file structure and auditing the filing structure to ensure discipline and logic are being adhered

Expediting Delivery team for various documents and coordinating internal review activities

Your Skills, Our Team. Together we design the future

The first step to success in this role is that you are eager to collaborate with the people around you, whether they are colleagues, partners, or customers. Developing ties with others is something you do by acting respectfully and delivering on your promises. And you never get set in your ways but keep exploring new insights and ways to improve.

Moreover, you will have:

Graduate degree with a minimum of 3 years of relevant experience with previous experience in a similar role on major infrastructure projects internationally

Sound knowledge of document management standards, processes, and procedures

Working knowledge of EDMS systems like ProjectWise, Asite, Sharepoint, Aconex, Viewpoint, Conject, eB etc.

Good Knowledge of Office 365 and advanced knowledge of Software systems (MS Office, Business Collaborator)

Expertise in documentation processes within an engineering and construction environment and a knowledge of a typical project life cycle

Ability to multitask and work independently without much guidance.

A higher level of understanding of technical terms/ various document types related to the construction industry will be advantageous.

Excellent written and verbal communication skills

Training project teams on EDMS systems

Working knowledge of ISO 9001:2015 Quality Management Systems

Working knowledge of ISO 19650 BIM Quality Management

Familiarity with the relevant regulations regarding document keeping and handling (GDPR)

Ability to prioritise a varied workload and demonstrate good time management to comply with deadlines

A place to work and so much more 

At COWI, we work together with our customers to shape a sustainable and liveable world. We do it by applying our knowledge and curiosity – and sometimes even our courage – to create the solutions the world needs today to enable a better tomorrow. That is why we say no to fossil-based projects and aspire to have 100 percent of our revenue come from activities that move our customers toward sustainability.

We value differences and development and cultivate an environment of belonging and having fun because that is what brings out the best in you, at work and at home.

With offices primarily located in Scandinavia, the UK, North America, and India, we have more than 8000 colleagues who bring their expertise in engineering, architecture, energy, and environment into play.

What we also offer:

Well-being program

Technical Networks and knowledge sharing group

Green, Tech, and Tool Communities

COWI Academy

New ways of working

Get to know us even better at our website, www.cowi.com, where you can learn more about our projects, our strategy, what we want to achieve, and what life is like at COWI.

Equal opportunity employer

COWI provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to ethnicity, colour, religion, gender, national origin, age, or disability. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.