Deputy Company Secretary

Company Description

ZIM Laboratories Limited, a listed pharmaceutical company with a strong domestic and international presence, is seeking a Deputy Company Secretary to strengthen its Secretarial, Compliance, Governance, Fund Raising, and Investor Relations functions. The role involves close interaction with senior management, Board members, regulators, auditors, bankers, and investors.

Key Responsibilities

Corporate & Regulatory Compliances

• Ensure compliance with Companies Act, 2013, SEBI Regulations (LODR, ICDR, PIT, SAST), RBI, FEMA, and other applicable laws.
• Timely filing of statutory forms, returns, and disclosures with MCA, SEBI, Stock Exchanges, RBI, etc.
• Maintenance of statutory registers, records, and filings in compliance with regulatory requirements.

Board, Committees & Corporate Governance

• Preparation of Board and Committee agendas, notes, presentations, and information packs.
• Effective management of Board as well as the meeting of the board of Directors.
• Drafting of minutes of Board, Committee, General Meetings, and Postal Ballots.
• Tracking and monitoring implementation of Board and Committee decisions.
• Ensuring compliance with corporate governance requirements under SEBI LODR.

Annual Report, General Meetings & Postal Ballots

• Lead drafting, coordination, and finalization of the Annual Report, including statutory sections and disclosures.
• Coordination with internal departments, auditors, and consultants.
• End-to-end handling of AGM / EGM / Postal Ballots, including pre and post-meeting compliances.

Policies, SOPs & Regulatory Advisory

• Formulation, implementation, and periodic updating of Secretarial SOPs, Policies, and Codes.
• Tracking regulatory changes and amendments.
• Preparation of impact analysis and advising management on necessary changes.

Investor Services & RTA Coordination

• Liaison with Registrar & Share Transfer Agents (RTA).
• Monitoring investor services, grievance redressal, and compliance under SEBI LODR.
• Handling shareholder correspondence and IEPF-related matters.

Audit & Assurance

• Coordination with Secretarial Auditors on a quarterly basis.
• Coordination with Statutory Auditors, Cost Auditors, Internal Auditors, Scrutinizers, etc.
• Ensuring timely appointments, submission of information, audit closures, and statutory filings.

CSR & Related Party Transactions

• Overseeing and managing CSR activities, reporting, and stakeholder engagement.
• Monitoring Related Party Transaction (RPT) limits and obtaining Audit Committee / Board approvals as required.

Subsidiaries & Group Company Compliances

• Assistance in incorporation of domestic and international subsidiaries.
• Ensuring ongoing compliances of subsidiaries and group companies, including FEMA compliances where applicable.

Legal, Banking & Fund Raising

• Drafting and vetting of legal agreements, contracts, and documentation.
• Handling fund raising through debt from banks and NBFCs, including documentation and compliances.
• Handling fund raising through preferential issue / rights issue.

• Implementation and compliance of Employee Stock Option Schemes (ESOPs).

Corporate Actions & Other Assignments

• Handling corporate actions such as Dividend, Bonus Issues, etc.

• Implementation and monitoring of Compliance Management System (CMS).

• Any other assignments incidental to secretarial, compliance, and investor relations functions.

Qualifications & Experience

• Qualified Company Secretary and member of ICSI.
• Experience in a listed company for 4 – 6 years
• Strong knowledge of corporate laws, SEBI regulations, governance practices, and fund-raising processes.
• Excellent drafting and stakeholder management skills.

Why Join ZIM Laboratories?

• High exposure to Board-level governance and strategic decision-making.
• Opportunity to work on fund raising, corporate actions, and group compliances.
• Long-term growth in a regulated, professionally managed pharmaceutical organization.