Deputy Company Secretary

Role & responsibilities

1. Corporate Governance & Board Management

• Assist in planning, convening, and conducting Board, Committee, and Shareholder meetings (AGM/EGM).
• Prepare and review agenda notes, board papers, minutes, and action trackers.
• Ensure compliance with Secretarial Standards (SS-1 & SS-2).
• Support implementation of best-in-class corporate governance practices as per SEBI LODR.

2. SEBI & Stock Exchange Compliance (Pre- & Post-Listing)

• Support compliance with SEBI (LODR) Regulations, 2015, including:
• Quarterly, half-yearly, and annual disclosures
• Shareholding pattern, corporate governance reports
• Outcome of Board/Committee meetings
• Liaise with stock exchanges (BSE/NSE) for filings, clarifications, and approvals.
• Assist in maintaining compliance calendars and monitoring timelines.

3. Companies Act & MCA Compliance

• Ensure compliance with the Companies Act, 2013, including:
• ROC filings (AOC-4, MGT-7, DIR-12, PAS-3, etc.)
• Maintenance of statutory registers and records
• Support drafting and vetting of resolutions, notices, and statutory documents.
• Coordinate with auditors, legal advisors, and consultants on statutory matters.

4. Shareholder & Investor Services

• Handle shareholder queries, investor grievances, and coordination with the RTA.
• Support dividend-related compliances, IEPF filings, and share transfer/transmission matters.
• Assist in investor communication and disclosures in coordination with Investor Relations.

5. IPO / Listing-Related Support

• Assist in IPO readiness and post-listing transition, including:
• Coordination with merchant bankers, legal counsel, and registrars
• Support in drafting corporate governance sections of offer documents
• Ensure post-listing compliance stabilization and internal process setup.

6. Regulatory Monitoring & Advisory

• Track changes in corporate, securities, and listing regulations.
• Provide internal guidance to management and business teams on compliance matters.
• Support internal audits, secretarial audits, and regulatory inspections.

7. Documentation & Compliance Systems

• Maintain and update compliance trackers, SOPs, and internal controls.
• Support digitization and automation of compliance processes.
• Ensure proper archival of statutory and regulatory records.

Preferred candidate profile

• Strong knowledge of Companies Act, 2013 and SEBI LODR Regulations
• Experience with BSE/NSE filings and MCA portal
• Excellent drafting and documentation skills
• High attention to detail and strong compliance orientation
• Ability to work under tight regulatory deadlines
• Strong coordination and stakeholder management skills