Job
Description
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Job Title
Corporate bank PA Utility, AS
LocationMumbai, India
Role Description
The role is an extension of the onshore Business Management & Control team CB DIPL Utility. It involves liaising with COOs and Business Managers across the CB products and Infrastructure partners.The role requires a hands-on individual, who will be involved in the day to day running of the business & responsible for business management activities across all CB products. Overview:
Deutsche Banks Corporate Bank (CB) is a market leader in cash management, trade finance & lending, securities services and Trust & Agency Services. Focusing on the treasurers and finance departments of corporate and commercial clients and financial institutions across the globe, our universal expertise and global network allows us to offer truly integrated and effective solutions.Corporate Bank Central:
The corporate Bank Central team comprises of the Business management, Divisional control office, KYC, Mercury & other central functions. The scope of the Business Management activities will typically be diverse and may include strategic business planning, financial control and reporting tasks, control function liaison, headcount management and compensation matters, IT and Ops service management and enhancement, co-ordination of business case approval and project sponsorship.What well offer you
100% reimbursement under child care assistance benefit (gender neutral)Sponsorship for Industry relevant certifications and educationAccident and Term life Insurance
Your Key Responsibilities
Acting as an owner and the first point of contact to coordinate tasks and admin activities for the Managing Director and/or Director including:Co-ordinate calendars / schedules to ensure effective time management and prioritization of engagements where necessaryOwn the setup of meetings across multiple time zones, booking rooms and coordinating catering so that events run without disruption.Working with the Site Lead Assistant to co-ordinate and oversee site-wide events.Prepare materials for internal and external mandates e.g. presentations, spreadsheets, management reports, agendas to a professional standard, maintaining attention to detailProvide administrative support for project work and ad hoc activities, including division specific tasks (eg on-boarding, space planning)Establish trust to be able to handle sensitive telephone and email correspondence.Cover for other assistants for holiday/sicknessScreen telephone calls, pass on messages.Actively share knowledge with fellow Assistants and foster support culture across divisions and provide cover when other team assistants are out of officeWorks with other Assistants where necessary to ensure support needs are covered eg short-term absenceSupporting and coordinating with Team Lead Assistant with onboarding and offboarding process for joiners and leavers to the team, including email communications, IT set up, drive access, advising on asset collection and returnManaging team email distribution lists, update joiners and leavers and conduct periodic recertification in coordination with Team Lead AssistantManaging and coordinating Travel requests and submission of reimbursement claims thereof.Expense management coordinating for payments of the vendor invoices & submitting reimbursement claimsRecertification & new access requests, approvals of various business drives, share point and business applicationsManaging the on-boarding process for new joiners, movers & off-boarding for all leavers.Required to undertake special project work as requested and on an ad hoc basis.Managing and coordinating Travel requests and submission of reimbursement claims thereofManaging approval matrix in the systemDocument ArchivingImplement best practices
Job
Excellent verbal and written communication skills. Ability to converse clearly with regional and global employeesHighly organized individual and an excellent planner with attention to detailExperience of working in multi-tasking, timeliness, and quality focused environmentsGood organizational skills and the ability to prioritize heavy workloads to ensure optimum service delivery, demonstrating flexibility when handling multiple tasksAbility to work well under pressure in a fast-paced environment.Excellent computer skills (MS Office) including email applications.Ability to work well in virtual teams in matrix organizations.Flexible, reliable and adaptable with a positive approachAble to proactively initiate, develop, and maintain effective working relationships with team members including stakeholders, demonstrating the ability to cooperate with a variety of people.The ability to anticipate needs and act independentlyAbility to handle confidential information and use discretion around sensitive management issues
Your Skills & experience:
Bachelors degree level (Business Administration) or equivalent qualificationExperience in a business management/control discipline / project managementSignificant attention to detail and high degree of initiativeExcellent skills in using MS Office in specific Power Point and ExcelDriven and motivated to work under tight timelines.Excellent communication & Coordination skillsB2 / C1 level German speaking is a good to have.
How well support you
