Construction PMO Executive Assistant / Project Coordinator (US Time Zone)

Job Description

Location: Remote (India-based, supporting US suppliers) Working Hours: US Time Zone (EST/PST as applicable) Experience: 5–10 years in construction project coordination, PMO, or executive assistant roles Industry: Construction / Engineering / Procurement / Infrastructure Job Summary: We are looking for a highly organized, detail-oriented and proactive PMO professional who can function as a Project Coordinator and Executive Assistant to support our construction project teams and suppliers in the United States. This role will serve as a bridge between the PMO, suppliers, and internal stakeholders—ensuring timely communication, project tracking, and executive-level coordination. The ideal candidate should have prior experience in construction project management , be comfortable working in US time zones , and demonstrate excellent communication, coordination, and reporting skills. Key Responsibilities: Act as the central point of contact between the US construction project team and suppliers/vendors. Support day-to-day PMO operations including project tracking, milestone monitoring, RFI/RFP coordination, and issue resolution . Prepare, manage, and track project schedules , Gantt charts , and procurement timelines using tools like MS Project, Smartsheet, or Primavera. Coordinate supplier meetings , maintain minutes, follow-up actions, and ensure timely updates and escalations. Maintain project documentation , including contracts, drawings, compliance documents, change orders, etc. Generate project dashboards, weekly progress reports, and executive updates for internal and client-side stakeholders. Provide EA-level support to senior executives, including calendar management, meeting prep, travel coordination (if needed), and communications. Proactively flag risks or delays and assist in developing mitigation plans. Collaborate with finance/procurement to track supplier invoices, PO approvals , and contractual obligations . Handle sensitive and confidential information with discretion. Work Schedule: Full-time remote role aligned with US business hours (typically EST or PST). Flexibility to adjust working hours based on project needs or executive schedules. Preferred Tools/Technologies Exposure: MS Project / Primavera / Smartsheet ERP tools (SAP, Oracle, Procore, etc.) Collaboration tools: MS Teams, Slack, Zoom Google Workspace or MS Office 365 Requirements Key Skills and Qualifications: Bachelor’s degree in Engineering, Construction Management, or related field; PMP certification is a plus. 1-3 years of experience in project coordination/PMO roles in the construction or EPC industry . Prior experience working with US clients or suppliers preferred. Strong command over project management tools (MS Project, Primavera, Smartsheet, etc.). Excellent communication skills—both written and verbal. Highly proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to manage multiple tasks, prioritize, and work in a fast-paced environment. Experience in handling RFIs, RFQs, submittals, procurement schedules , and supplier/vendor coordination . Strong attention to detail, problem-solving mindset, and proactive attitude. Comfortable working independently and taking ownership of tasks in a remote setting.