Construction PMO Executive Assistant / Project Coordinator (US Time Zone)

10 years

0 Lacs

Posted:2 months ago| Platform: Linkedin logo

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Work Mode

Remote

Job Type

Full Time

Job Description

Location:

Working Hours:

US Time Zone (EST/PST as applicable)

Experience:

5–10 years in construction project coordination, PMO, or executive assistant roles

Industry:

Construction / Engineering / Procurement / Infrastructure


Job Summary:

PMO professional

Key Responsibilities:

  • Act as the central point of contact between the US construction project team and suppliers/vendors.

  • project tracking, milestone monitoring, RFI/RFP coordination,

  • project schedules

  • supplier meetings

  • project documentation

  • project dashboards, weekly progress reports, and executive updates

  • EA-level support

  • Proactively flag risks or delays and assist in developing mitigation plans.

  • supplier invoices, PO approvals

  • Handle sensitive and confidential information with discretion.

Work Schedule:

  • Full-time remote role aligned with US business hours (typically EST or PST).

  • Flexibility to adjust working hours based on project needs or executive schedules.

Preferred Tools/Technologies Exposure:

  • MS Project / Primavera / Smartsheet

  • ERP tools (SAP, Oracle, Procore, etc.)

  • Collaboration tools: MS Teams, Slack, Zoom

  • Google Workspace or MS Office 365

Requirements

Key Skills and Qualifications:

  • Bachelor’s degree in Engineering, Construction Management, or related field; PMP certification is a plus.

  • project coordination/PMO roles in the construction or EPC industry

  • Prior experience working with US clients or suppliers preferred.

  • Strong command over project management tools (MS Project, Primavera, Smartsheet, etc.).

  • Excellent communication skills—both written and verbal.

  • Highly proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

  • Ability to manage multiple tasks, prioritize, and work in a fast-paced environment.

  • RFIs, RFQs, submittals, procurement schedules

  • Strong attention to detail, problem-solving mindset, and proactive attitude.

  • Comfortable working independently and taking ownership of tasks in a remote setting.

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