Company Secretary

Key Responsibilities

Secretarial & Compliance Responsibilities -

• Ensure compliance with corporate laws and secretarial standards of group companies, maintaining statutory registers, records, and documentation in accordance with the Companies Act and other applicable regulations
• Provide secretarial assistance to the Company, including handling Board and Committee matters, drafting notices, agendas, and minutes, and offering timely advice to the management.
• Advise management on fund flows within the organization using permissible routes under applicable laws.
• File and register various documents including forms, returns, and applications with ROC, and other relevant authorities.
• Prepare and file XBRL filings of companies.
• Coordinate with RTA/DP/NSDL for facilitating changes or corporate action in securities of the company.
• Liaise with legal advisors and seek legal opinion, as required.
• Monitor regulatory changes and advise management on corporate governance matters.
• Regularly update compliance status through compliance software, send updates to relevant departments, and coordinate with the tool administrator for any changes or requirements.

Regulatory & Audit Support -

• Oversee statutory related matters in coordination with the finance team.
• Assist during Statutory Audits by ensuring timely submission of required documents and responses.
• Provide requisite details to Taxation Dept for accurate and timely filing of income tax returns and/or other statutory forms.
• Annually update IEM Certificate.
• Regularly provide updates on laws and regulations applicable to manufacturing industry.

Qualification & Experience :

• Should be an Associate Member of the Institute of Company Secretaries of India (ICSI) with a valid membership number.
• Graduate from a recognized University.
• 2 - 3 years of post-qualification experience in secretarial and compliance function applicable to manufacturing industry.
• Strong understanding of Companies Act, and other applicable laws to manufacturing industry.
• Excellent written and oral communication skills, strong interpersonal abilities, analytical thinking, and a high level of initiative and commitment to quality systems.
• Ability to co-ordinate with various departments for compliance management.
• Familiarity with compliance software tools.