Business Operations Associate

Job Description

Vantage is looking for a dynamic, resourceful Executive Assistant to help facilitate the operations of the Vantage Leadership team. This role is central to coordination and orchestration of activities across multiple Vantage operations and will provide excellent exposure and experience in a fast-growing company. The ideal candidate will bring strong experience in this role, along with excellent communication and interpersonal skills; be highly organized and efficient and have a strong attention to detail. Roles & Responsibilities Executive Support: Manage calendars, meeting logistics, and communications for the Leadership Team; coordinate high-priority internal meetings and off-sites. Project & Program Management: Track and manage internal projects, timelines, and deliverables across departments; ensure accountability and progress toward company OKRs. Operations Management Oversee internal processes and workflows to increase efficiency and collaboration. Follow up on action items and ensure cross-functional alignment on operational initiatives. Vendor & Financial Admin Manage vendor onboarding and contracts; liaise with external partners to ensure service quality and timely deliverables. Process invoices, maintain expense records, and assist with budget tracking. Travel & Compliance Coordinate team travel, accommodation, and visa processes for domestic and international needs. Maintain records and assist with any compliance documentation related to travel or operations. Qualifications Bachelor's degree in business administration, or related field 5+ years of experience in an executive assistant or similar role. Proficiency in Microsoft Office Suite, Google Suite and other administrative software. Excellent communication and interpersonal skills. Strong organisational and time management skills. Ability to work in a dynamic, fast paced environment and respond to challenges in a thoughtful and flexible manner. Benefits Competitive salary and benefits package. Excellent opportunity for professional development and growth in a supportive & collaborative work environment. About Vantage Research Vantage Research is a Contract Research Organization working in the exciting field of Modeling & Simulation for Biotech and Pharma Drug Development. Our work includes novel drug development in the areas of Oncology, Immunology, Diabetes and Weight-Loss and various other therapeutic areas. Vantage is a leader in Quantitative Systems Pharmacology - an approach to Modeling & Simulation that facilitates optimal drug development, in stages ranging from discovery through to human clinical trial. We are a high performance team working with global clients and passionate about our science & impact. We are looking for motivated people to be part of our journey as we scale. Show more Show less