Billing Associate

Job Description

We are looking for a detail-driven and customer-oriented Billing Associate to be part of our Accounts & Operations team. The ideal candidate should have hands-on experience in billing processes, invoicing, and client coordination. This role involves preparing accurate invoices for corporate clients, addressing billing-related queries, and ensuring effective coordination between the Accounts and Operations teams.

Key Responsibilities

• Support billing operations related to invoicing and collections for corporate clients.
• Prepare and verify bills to ensure accuracy, completeness, and adherence to client contracts and internal policies.
• Generate, review, and share invoices for travel bookings and related services with corporate clients, ensuring contractual and GST compliance.
• Enter and update transaction details in billing systems for new bookings, cancellations, or adjustments.
• Coordinate with the Finance team and client representatives to reconcile billing differences and resolve invoice-related issues.
• Assist in client account reconciliation by tracking payments received against outstanding invoices and flagging discrepancies.
• Maintain organized billing records, client databases, and supporting documents required for audits and compliance.
• Consolidate monthly travel bookings, expenses, and transactions, ensuring data accuracy and completeness.
• Prepare bulk invoices and monthly statements for corporate clients with detailed itemization and GST information.
• Monitor billing data and key metrics to identify inconsistencies and suggest process improvements.
• Follow GST and TDS guidelines while supporting billing-related documentation and compliance requirements.
• Work closely with Sales and Operations teams to understand client contracts, special billing terms, and travel program requirements.
• Assist in preparing billing and revenue reports for management, highlighting pending collections and risks.
• Respond to client billing queries professionally and ensure timely resolution.
• Ensure proper filing and secure storage of invoices and billing documents for regulatory and audit purposes.

Skills and Qualifications

• Bachelor’s degree in Finance, Accounting, Business, or a related discipline.
• Prior experience in billing, accounts, or finance operations, preferably in the travel or services sector.
• Working knowledge of billing/accounting tools such as Tally, Busy, and MS Excel.
• Strong attention to detail, analytical skills, and the ability to communicate effectively with internal teams and corporate clients.

Why Join Us

• Opportunity to work with a growing travel services organization serving leading corporate clients.
• Hands-on exposure to corporate billing, invoicing, and cross-functional coordination.
• Scope to strengthen skills in billing operations, finance, and client servicing.
• Supportive and collaborative team environment.

Job Types: Full-time, Fresher

Pay: From ₹20,000.00 per month

Benefits:

• Provident Fund

Application Question(s):

• Do you have prior work experience in a CA firm or professional accounting firm?
• Total years of experience in billing, invoicing, or accounting operations?

Work Location: In person