Bid Manager

Role Title: Tender & Proposal Manager (GovTech & Donor Projects)

Location: Hybrid / Remote
Industry: IT Services, GovTech, Digital Transformation
Contract Type: Full Time

Travel Required : Yes (More than 50%)

Role Summary

WEBSTEP Technologies Pvt. Ltd. is seeking an experienced and detail-oriented Tender & Proposal Manager/Bid Manager to drive our bid strategy and proposal development across Government, Corporate, and International Development sectors. The ideal candidate will bring hands-on experience in preparing winning responses for public tenders as well as donor agency-funded projects — including those from World Bank, UNDP, ADB, GIZ, USAID, and others.

This role requires someone who can combine strategic thinking, proposal writing, and technical coordination to position WEBSTEP as a preferred technology partner in the GovTech and digital transformation space.

Key Responsibilities1. Bid Strategy & Pipeline Management

• Lead the end-to-end bid lifecycle — from opportunity tracking to submission.
• Analyze RFPs/RFIs/EOIs and develop tailored bid strategies aligned with organizational goals.
• Maintain a live tender and donor opportunity tracker with actionable deadlines.

2. Proposal & Technical Writing

• Draft compelling and compliant proposals including technical approach, implementation methodology, M&E frameworks, and sustainability plans.
• Customize and adapt narratives based on the funding agency’s priorities and evaluation criteria.
• Prepare logically structured donor-specific proposals (e.g., log frames, theory of change, SDG alignment).

3. Coordination with Internal & External Stakeholders

• Liaise with technical teams, finance, HR, and legal departments to compile accurate content and supporting documents.
• Coordinate with consortium partners or subcontractors for joint bids, including MoUs and partner inputs.

4. Budgeting & Commercials

• Work closely with finance to prepare cost proposals and commercial bids.
• Align pricing strategies with client budgets, funding norms, and internal profitability targets.

5. Quality Control & Compliance

• Review all bid components to ensure they meet submission guidelines and are error-free.
• Ensure brand consistency and quality of all proposal materials.

6. Presentation & Client Interaction

• Assist in preparing decks, executive summaries, and presentation materials for pre-bid meetings, donor discussions, and evaluations.
• Represent WEBSTEP in client calls, clarification sessions, and negotiations as needed.

Qualifications & Experience

• 8–12 years of experience in bid/proposal management within IT, consulting, or GovTech domains.
• Proven track record in drafting proposals for multilateral and bilateral agencies (World Bank, UNDP, ADB, GIZ, etc.).
• Excellent written communication and documentation skills.
• Strong understanding of government procurement norms (GeM, CPPP, state portals) and donor documentation standards.
• Ability to work independently in a fast-paced and deadline-driven environment.

Job Types: Full-time, Permanent

Pay: ₹400,000.00 - ₹750,000.00 per year

Benefits:

• Life insurance
• Paid sick time
• Provident Fund
• Work from home

Education:

• Bachelor's (Required)

Experience:

• Bid Management: 8 years (Required)
• Proposal writing: 8 years (Required)

Location:

• Kolkata, West Bengal (Preferred)

Willingness to travel:

• 75% (Preferred)

Work Location: Remote