Back Office Executive

Company Description

Wheel & Time Shipping Transport and Logistics (WTSTL)

In our lifetime we’ve successfully delivered heavy-lift logistics solutions for:

• Refineries & petrochemical plants
• Port & power infrastructure projects
• Major industrial houses across India

Vasai

WTSTL is in a growth and transformation phase, actively recruiting talented professionals across departments. We believe in empowering local, competitive candidates who are ready to take on challenges and contribute to our mission of delivering excellence in logistics.

Our work culture emphasizes:

- Professionalism and accountability

- Innovation and adaptability

- Client-centric service delivery

- Global collaboration, especially with our international partners and network offices

As a part of our team, you’ll be working in a dynamic environment that blends corporate discipline with entrepreneurial freedom, offering ample opportunities for learning, growth, and career advancement.

Role Summary

Back Office Executive

Responsibilities

Documentation & Data Management

• Maintain and organize company records, project documents, and client files.
• Input and update data in internal systems and Excel sheets.

Administrative Support

• Coordinate day-to-day office tasks like scheduling meetings, handling correspondence, and filing.
• Assist with travel bookings and logistics arrangements for team members.

Support to Sales & Operations

• Help prepare quotations, reports, and presentations for client meetings.
• Track enquiries and maintain follow-up records in CRM tools.

Customer Coordination

• Handle incoming calls/emails and direct them to the relevant teams.
• Support with basic client queries and order-related updates.

General Office Assistance

• Ensure smooth coordination between departments for internal workflows.
• Assist senior staff with operational and administrative requirements.

Qualifications

Education:

Skills:

• Good command of MS Office (Word, Excel, PowerPoint).
• Strong organizational and multitasking abilities.
• Basic understanding of data entry and documentation.

Personality:

• Attention to detail, reliability, and willingness to learn.
• Good communication skills (written and verbal).

Growth Opportunities

This role provides exposure to real logistics operations and can lead to growth in areas like sales coordination, client servicing, or project support as the company expands.

How to Apply:

Send your resume to info@wheeltime.in with the subject line: Application for Back Office Assistant – WTSTL.