Back Office Executive

Job Title: Back Office Executive – Solar EPC Projects Location: Karjat Employment Type: Full-time Experience Required: 0–1 years Job Summary: We are looking for an organized and efficient Back Office Executive to support our Back office operations. The candidate will be responsible for handling documentation, data management, project coordination, and communication with internal departments and external vendors. The ideal candidate should have strong attention to detail, good knowledge of MS Office, and the ability to multitask in a fast-paced environment. Key Responsibilities: Handle day-to-day back-office operations and maintain proper documentation for solar EPC projects. Prepare and manage project-related documents such as quotations, purchase orders, work orders, delivery challans, and invoices. Assist in vendor coordination, follow-up on materials, and maintain vendor records. Support the accounts and liaisoning teams with required data and documentation. Maintain and update project tracking sheets, material inward/outward records, and installation progress reports. Coordinate with site engineers, procurement, and finance teams for project updates and documentation flow. Prepare and organize client documentation for project handover, including warranty cards, test reports, and certificates. Assist in MIS (Management Information System) reporting and maintain project databases. Handle emails, phone calls, and correspondence with clients, suppliers, and team members. Ensure all project files and records are properly archived for future reference. Required Skills & Qualifications: HSC Pass 0-1 years of experience as a Back Office Executive / Office Assistant / Project Coordinator, Proficiency in MS Office (Excel, Word, PowerPoint) and Google Workspace. Knowledge of basic accounting, billing, and documentation flow. Strong organizational, multitasking, and communication skills. Attention to detail with the ability to maintain accuracy under pressure. Ability to coordinate across departments and meet deadlines. Preferred Qualifications: Experience working in a Solar EPC / Renewable Energy company. Familiarity with project documentation, GST invoices, delivery challans, and vendor management.