Associate, Administration

Teach For India is on a journey to reach an India free of poverty and filled with love by ending educational inequity in our country. Fifteen years into our journey we are a movement of ~5000+ Alumni working at all levels of the education system, who are reaching 1 in 10 children across the country. These Alumni have graduated from our two-year Fellowship Program where they taught in under-resourced classrooms to put ~33,500 low-income children on a different life path. Today, we have ~1000 Fellows and are the largest pipeline of driven, skilled talent into the educational ecosystem in India. Over 16,000 Teach For India students have appeared for the 10th grade board examinations till date, with an impressive 95% pass rate across cities as of November 2024.

In 2022, we embarked on Phase 4, our fourth strategic phase. We have a bold and ambitious ten-year journey ahead of us that aims to grow 50,000 leaders, who will work collectively, and with love, to transform the lives of 1 in 10 low-income children in our regions, through an education that unleashes the potential of self, others and India. In this decade, five key priorities will lead us to this vision.

Our work will only be completed when we have built a movement of leaders that is large enough to ensure that every child in India attains an excellent education.

We pride ourselves as being a passionate, idealistic, mission-driven team of individuals. We’re committed to learning and excellence in our roles, and to being deeply rooted in our core values.

Reporting to: Manager, City Human Resources

The Delhi City Operations is currently in its eleventh year of operations. We currently have ~29 Staff in the Delhi City Operations team at Teach For India and 320 Fellows in 60+ schools directly impacting 286 classrooms and 8000 plus students; with nearly 1400 Alumni who have graduated from the Fellowship. The team works towards furthering Teach For India’s short-term theory of change in Delhi and the surrounding regions by getting committed individuals to dedicate 2 years to help us achieve our vision of “One Day all children will attain an excellent education”. The team also works towards creating committed and connected stakeholders to further Teach For India’s mission of building a movement of leaders to eliminate educational inequity.

As an Associate, Administration; you will be responsible for:

Finance, Reimbursement and City Compensatory Allowance

• Having a thorough understanding of Teach For India’s reimbursement and finance policies, and ensuring that Fellows and Staff in the city are aware of the same.
• Processing reimbursement requests from Fellows and Staff as applicable.
• For Fellows who have moved to Delhi from other cities (or special exemptions within the city), working with Finance to ensure Fellows receive City Compensatory Allowance (CCA) to help with rent payments.
• Managing overall city budget along with the City Director – plan the annual budget at the beginning of the year and monitoring budget utilization throughout the year.
• Managing and ensuring the best budget utilization by the end of each fiscal year.
• Managing the City Petty Cash by coordinating with National Finance.
• Managing weekly Students' Data Recharge for our Tech Projects.
• Supporting Finance with the details during the national audits.
• Monthly tracking of Fellows' attendance and following up with the Program Managers for timely approval.

Event Management and City Logistics

• Owning end-to-end execution and coordination of city-wide in-person conferences, events workshops, training, and/or special events – this includes venue booking/management, food arrangements, and other event-related logistics.
• Supporting the National Admin team with national events as and when needed – e.g., Institute, All-Staff Retreat.
• Coordinating logistics and delivery of supplies, inter-office correspondence, etc.
• Maintaining strong relationships with vendors and venue partners.
• Getting the event NOCs from Fire, Delhi Police, and Traffic Police during events if & when needed.

Device and Technology Management

• Owning Teach For India’s device distribution process in the city – i.e. collect device requirements from Fellows and classrooms in the city and coordinate logistics for distributing the appropriate number of devices to the said Fellows and classrooms.
• Planning device management Strategy in the city for the best utilization & fulfill 100% requirements.
• Monitoring device usage through the year through the Technology dashboard and work with the Program team to decide device recall/redistribution based on actual usage.
• Coordinating the process of annual device recall from Fellows for maintenance, repair and updates.
• Conducting timely device audit checks.

Office Management

• Designing & implementing robust systems and efficient processes for the administration function.
• Designing and executing daily office administration, including office supplies, courier, maintenance, office space booking, etc.
• Coordinating with the office landlord for all kinds of requirements including safety, fare, etc and finding new offices if needed.
• Conducting audit checks for the office.

Stakeholder Engagement

• Managing vendor's partnership with the partners, including private, government schools, office landlords, etc.
• Finding free/subsidized venue partners for city events.

Human Resources & People Support

• Managing and resolving city Fellow and Staff queries/issues related to finance, admin, office resources, certificate and documentation issuance, and technology.
• Managing logistics for Staff onboarding and exit.
• Managing logistics for the Teach For India's Volunteer Program.

As an Associate at Teach For India you will be responsible for:

• Contributing to the team goals and priorities beyond individual goals and priorities.
• Serving as an ambassador of the Teach For India brand and an advocate for our work and for educational equity in our country through both internal and external communication after commiting time in our classrooms to understand our work more deeply.
• Supporting with key organizational areas such as Recruitment, Selection, Fundraising, Volunteering, Movement Building.

• 0-2 years of experience as an Assitant/Associate Administration.
• Knowledge of office and administrative practices and principles.
• Conversant with Microsoft Office and Google.
• Good communication skills and interpersonal skills (English & Hindi).
• High degree of ownership and reliability.
• Adaptability and flexibility in a fast-paced environment.
• Willingness to be on the ground.
• Orientation to serve and collaborate with others.

Note: We want to hear your unique voice and perspectives through the process, hence all applicants are expected to personally author statements of purpose/essays in the application form. Sole use of AI or Chat-GPT based tools may lead to disqualification from the process.