Assistant Manager - HR

Role: Assistant Manager - HR

Location

Role & responsibilities

1. Payroll & Statutory Compliance

• Facilitate monthly payroll processing for site and corporate employees with high accuracy and timeliness.
• Validate payroll inputs including attendance, leave, overtime, incentives, shift allowances, and deductions.
• Ensure compliance with PF, ESIC, PT, TDS, gratuity, bonus, and applicable labor laws.
• Coordinate with Finance and payroll vendors to ensure statutory filings and reconciliations.
• Address payroll-related employee queries and support statutory and internal audits.

2. HR Compliance & Governance

• Ensure adherence to HR policies, statutory labor laws, internal controls, and EOGEPL compliance standards.
• Maintain statutory registers, returns, and records as per applicable laws and inspections.
• Track compliance timelines and publish compliance MIS for management review.
• Support internal audits, statutory inspections, and compliance reviews.

3. Oracle HRIS / HRMS Management

• Maintain and update employee lifecycle data in Oracle HRIS covering joining, confirmation, transfers, promotions, role changes, and exits.
• Update organization structures, reporting hierarchies, position management, and role mappings in the system.
• Ensure data integrity, system discipline, and alignment with approved documentation.
• Support HRIS audits, data reconciliation, and system improvements.

4. HR MIS & Workforce Analytics

• Prepare and publish HR MIS dashboards on headcount, attrition, manpower, recruitment, payroll, training, and PMS.
• Provide monthly, quarterly, and annual HR reports to leadership and functional heads.
• Ensure data accuracy, confidentiality, and audit readiness.

5. Talent Acquisition & Campus Hiring

• Execute end-to-end recruitment for technical, operations, and support roles in line with approved manpower plans.
• Coordinate campus hiring programs for graduate engineers, management trainees, and apprentices.
• Manage recruitment trackers, offer rollouts, joining coordination, and hiring MIS.
• Partner with business stakeholders to ensure timely and quality hiring.

6. Onboarding & Induction

• Manage onboarding processes including joining documentation, background verification, medicals (where applicable), and system access.
• Coordinate and deliver HR induction programs for new joiners at site and corporate offices.
• Ensure completion of all onboarding compliance requirements within defined timelines.

7. Training & Capability Development

• Coordinate internal and external training programs aligned with EOGEPLs annual training calendar.
• Maintain training nominations, attendance records, certifications, and training MIS.
• Support functional, compliance, leadership, and behavioral development initiatives.

8. Performance Management System (PMS)

• Coordinate annual and mid-year PMS cycles including goal setting, reviews, ratings consolidation, and system updates.
• Support communication, timelines, and governance of the PMS process.
• Prepare PMS analytics and performance reports for management review.

9. Manpower Planning & Organization Effectiveness

• Support annual manpower planning and budgeting exercises in alignment with business plans.
• Track actual headcount against approved manpower and highlight deviations.
• Support workforce optimization and productivity initiatives.

10. Organization Structure & Position Management

• Maintain and update organization charts, reporting structures, and approved positions.
• Support restructuring, role changes, and position creation/closure in Oracle HRIS.
• Ensure all structural changes are supported by approvals and documentation.

11. Employee Records & HR Operations

• Maintain employee personal files (physical and digital) including joining documents, contracts, statutory forms, appraisals, promotions, disciplinary records, and exits.
• Ensure accurate and timely updates of employee data in Oracle HRIS.
• Handle day-to-day employee queries related to HR policies, payroll, benefits, and systems.
• Issue HR letters including confirmations, transfers, promotions, and separation documents.
• Support HR initiatives, policy rollouts, audits, and inspections at site and corporate levels.

Preferred candidate profile

• Strong understanding of HR operations, payroll, and statutory compliance
• Hands-on experience with Oracle HRIS / HRMS
• Strong analytical, MIS, and reporting capabilities
• Ability to operate in a site-based, compliance-driven oil & gas environment
• Strong stakeholder management and communication skills
• High attention to detail
• MBA / PGDM in Human Resources or equivalent with 3 to 6 years of experience.