Assistant Manager - HR

ROLES & RESPONSIBILTIES

1.

• Provide support in

  fulfilling statutory compliance requirements related to PF and ESIC

  by coordinating with concerned departments.
• Preparing and sharing required documentation, and ensuring timely and accurate compliance support as per organizational and regulatory needs.

2.

• Assisted in

  maintaining complete and up-to-date employee records

  , including personal details, employment contracts, and statutory documents.
• Regularly review HR documentation to ensure accuracy, consistency, and compliance with internal policies, company standards, and applicable labour laws, while promptly identifying and correcting discrepancies.

3.

• Support end-to-end recruitment activities by sourcing candidate profiles through various job boards (Naukri, Linkedin).

• Screening resumes based on job requirements, and conducting initial candidate outreach and cold calls.
• Coordinate interview schedules between candidates and internal stakeholders, ensuring smooth communication, timely follow-ups, and an efficient hiring process.

4.

• Assist in

  drafting, verifying, and issuing HR-related documents such as Appointment letters, Confirmation letters, Relieving letters, and other official communications.

• Ensure that all communications were accurate, aligned with company policies, and issued within defined timelines under guidance from senior HR personnel.

5.

• Coordinate and maintain documentation across all stages of the employee lifecycle, including recruitment records, onboarding checklists, joining formalities, internal transfers, and offboarding documentation.

• Ensured smooth transitions by tracking document completion and coordinating with relevant departments.

6.

• Prepare and update Management Information System (MIS) reports

  related to employee data, attendance, leave records, and payroll inputs.

• Accurate data compilation and timely sharing of reports and support decision-making and payroll processing.

7.

• Systematically organize and maintain physical and digital HR files

  to ensure easy retrieval during internal audits, compliance verifications, and management reviews.
• Help ensure documentation readiness and adherence to audit and compliance requirements.

8.

• Maintain strict confidentiality of employee information and HR data.

• Ensure timely updates to HR records and proactively escalate discrepancies, missing information, or policy-related concerns to senior team members for resolution.

Maintaining HR trackers and employee data records.

• Support in

  updating and maintaining HR trackers

  and employee databases, completeness, and timely updates for reporting and operational purposes.

10.

• Provide support for ad-hoc HR administrative tasks as assigned, contributing to the smooth functioning of HR operations and supporting team requirements as needed.

11.

• Provide support in documenting, tracking, and coordinating employee grievances by liaising with concerned stakeholders, maintaining confidentiality, and assisting in timely resolution in line with organizational policies and procedures.

12.

• Hands on experience in handling Keka Payroll.

• Ensure accuracy and compliance in payroll processing.

13

• Support the employee exit process by assisting with resignation, documentation, clearance forms, exit checklists and final settlement coordination.
• Ensure that all required documents were completed accurately and submitted on time under managerial supervision.

JOB SPECIFICATIONS

1. Proven experience in HR management, preferably in manufacturing or similar industry.

2. Strong understanding of Factory Act, compliance, and regulatory requirements.

3. Excellent leadership, communication, and interpersonal skills.

4. Ability to develop and implement HR strategies aligned with business goals.

5. Bachelors degree in Human Resources Management or related field.

6. Experience with ERP software, particularly SAP Business One, will be an added advantage.

Interested candidates can contact Ms. Akanksha: May call or whatsapp their CVs on 9313819703/ executive.hr@tak-technologies.com