Assistant Manager- Finance (COE Accounts Payable)

JOB SUMMARY

Part of the Centre of Excellence (COE) Accounts Payable (AP) team with involvement across key activities such as PAN India Purchase Order (PO) validations, month-end closing, and coordination with cross-functional teams for audit readiness and process clarifications. Also acts as a backup for processing various statutory payments, including GST, TDS, TCS, VAT, CST, Label Registration, Import Fees, and Excise Duty, ensuring compliance and traceability. Responsibilities include maintaining MIS, managing challan archival/retrieval, and supporting foreign payments in alignment with banking and FEMA guidelines, with a focus on minimizing overdues.

KEY RESPONSIBILITIES

• Validate PAN India Purchase Orders (POs) in line with Delegation of Authority (DOA) and standard checklists, ensuring adherence to defined SLAs (2 days for OPEX, 3 days for CAPEX).
• Drive and sustain strong PO validation performance by monitoring SLA compliance and proactively resolving exceptions.
• Serve as the first backup for statutory payments, including Excise Duty, GST, TDS, TCS, VAT, CST, Label Registration, and Import Fees, ensuring readiness and compliance.
• Support the accounting and processing of Excise Duty and related statutory payments, as and when required.
• Maintain clean and accurate GLs for Excise and other duties through regular reviews and reconciliations.
• Participate in month-end closing activities, ensuring timely posting, reconciliations, and compliance with internal timelines.
• Track and report daily productivity and SLA adherence, contributing to process transparency and efficiency improvements.
• Ensure systematic archival and easy retrieval of Excise and statutory challans, supporting audits and business continuity.
• Prepare and consolidate SLA and performance data for the entire AP vertical, ensuring completeness and accuracy for reporting.
• Support processing of foreign vendor payments in alignment with banking procedures and FEMA guidelines, minimizing overdues.
• Liaise with cross-functional teams such as Supply Chain, Factory Operations, and Regional Finance to address queries and ensure seamless service delivery.
• Assist in internal, statutory, and external audits by providing timely documentation and clarifications.
• Contribute to automation, process improvement, and simplification initiatives across the AP function to enhance controls and efficiency.
• Provide direction and developmental support to two team members, ensuring accountability, learning, and team collaboration.

KEY PERFORMANCE INDEX

• PO validation and statutory payment support.
• Month-end closing and GL hygiene.
• Foreign payments with zero overdues.
• 100% challan archival and audit support.
• Automation, tracking, and zero escalations.

INTERACTIONS

INTERNALLY:

• Senior Manager – Accounts Payable
• COE AP Team
• COE Tax Team
• Supply Chain Team
• Factory Teams
• Region Teams
• CFC and Treasury Team

EXTERNALLY:

• Bank

PROFILE DETAILS

QUALIFICATION:

Chartered Accountant, preferably with a Big4, MNC/New generation Indian company.

EXPERIENCE:

• Minimum 3 yrs. of experience.
• Experience in Accounts Payable and Closing & Reporting function in a manufacturing company with a sales and distribution setup is preferred.
• Exposure in Shared Service environment preferably in the manufacturing sector/FMCG.
• Experience of working in a fast moving and multi–cultural environment is preferred.

FUNCTIONAL SKILLS:

• Fluent with MS Office (specifically Excel
  and Word) and related tools like Power BI.
• Exposure to ERP environment preferably (SAP, JDE etc.).
• Sound accountancy knowledge.
• Hands-on experience in dealing with voluminous booking & Posting process in Shared Service environment.
• Good knowledge of financial/business processes.

BEHAVIOURAL SKILLS:

• Good written and verbal communication skills.
• Good at coordination and multitasking.
• Adherence to SLA timelines.
• Should be a team player.