Assistant Manager - Administration

Job Description

Role Overview We are looking for an experienced Admin Executive to oversee and manage end-to-end administrative operations, including facility management, travel coordination, inventory management, visa processing, and vendor management. The ideal candidate should have strong leadership skills and prior experience in handling an administration team. Key Responsibilities Facility & Office Administration: Oversee daily office operations to ensure a smooth working environment. Manage office space, maintenance, housekeeping, and security services. Ensure compliance with health, safety, and regulatory requirements. Travel & Visa Management: Handle domestic and international travel bookings for employees. Manage visa applications, renewals, and compliance with immigration policies. Maintain relationships with travel agencies and ensure cost-effective solutions. Inventory & Asset Management: Maintain records of office supplies, IT assets, and other inventories. Ensure timely procurement and replenishment of stock. Implement effective cost-control measures for asset management. Vendor & Contract Management: Identify, negotiate, and manage relationships with vendors and service providers. Oversee procurement processes and ensure timely delivery of services and goods. Evaluate vendor performance and ensure adherence to SLAs. Team Management & Leadership: Lead and mentor the administration team to ensure efficient workflow. Assign roles and responsibilities within the team and monitor performance. Conduct training sessions and performance evaluations for continuous improvement. Compliance & Documentation: Maintain records related to office administration, travel, visa, and contracts. Ensure compliance with legal and corporate policies regarding administrative functions. Handle audits and reports related to administrative processes. Event & Celebration Management: Plan and execute company events, celebrations, and offsites. Coordinate with vendors, venues, and internal teams for smooth event execution. Manage budgets, logistics, and employee engagement activities for events. Ensure alignment of events with company culture and employee engagement goals. What We’re Looking For Education: Bachelor's degree in Business Administration, Management, or a related field. Experience: Minimum 4+ years in administration with team management experience. Strong knowledge of office administration, travel arrangements, vendor management, and compliance. Excellent organizational, communication, and leadership skills. Proficiency in MS Office, ERP systems, and administrative tools. Ability to multitask and handle high-pressure situations efficiently. Skills: erp systems,inventory management,erp,leadership,administrative tools,asset management,vendor management,office administration,visa processing,compliance,team management,administrative,travel coordination,facility management,event management,ms office Show more Show less