Job
Description
Job Description Tata Consumer Products Ltd. About the Job: Assistant Manager- Administration, Soulfull Function: Soulfull Location: Soulfull, Bangalore Reporting To: President Soulfull At Tata Consumer Products Ltd, we stand #Forbetter Planet, Sourcing, Nutrition, Communities. And #ForBetter Opportunities . Here s an exciting one! How does this Job align to our Strategy? At the core of Tata Consumer Products business approach lie six strategic pillars that serve as the foundation for its growth and success: Strengthening & Accelerating our Core Business, Driving Digital and Innovation, Unlocking Synergies, Creating a Future-Ready Organization, Exploring New Opportunities and Embedding Sustainability. This role is required to assist above executive committee member by performing administrative duties around managing an extremely active calendar of appointments, composing, and preparing confidential correspondence, travel & expenses, facilitating team/leadership meetings. The role also supports above mentioned Excom leaders in driving business communications & consolidating business inputs. MD & CEO (N) Where do you come in as? Assistant Manager-Administration (N-2) President, Soulfull (N-1) Top dimensions: Geography : India Direct reports: 1 Complexity of the role (Optional): Multiple Excom Members | Sensitive & Confidential data Matrix Reports: NA Type of Role: Manager Primary Stakeholders (Optional): Soulfull stakeholders, Cross functional team members What are the Key Deliverables in this role ? Financial Outcomes Business & Office Operations: - Oversee day-to-day operations of the executives office, including office supplies inventory, expense tracking, and other administrative duties as required including IT enabling services support. Travel & Expense Management Arrange complex and detailed travel plans, itineraries, and agendas for domestic and international trips, ensuring efficiency and cost-effectiveness. Customer Service Business Communication Organizing and coordinating external communication with clients, partners, and associates. Provide comprehensive administrative support, including drafting correspondence, preparing reports, and maintaining accurate records/files. Serve as the primary point of contact for the executive, screening and prioritizing incoming communications, emails, and phone calls. Read & analyze incoming memos, submissions & reports to determine their significance and plan their distribution. Internal Processes Calendar Management & Execution Plan and organize meetings, conferences, and events, including preparing agendas, materials, and presentations as needed. Coordinate and manage the executives schedule, including scheduling meetings, appointments, and travel arrangements. Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. Act as a point of contact between MD & CEO s office and Internal/External stakeholders. Innovation and Learning Information Management (Documentation & Reports) Working with the communications/HR team to maintain and develop databases and mailing lists. Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects tracker, and other documents in support of business objectives for respective functions. To undertake other secretarial and administrative duties as may reasonably be required from time to time. What are the Critical success factors for the Role ? Graduate with 8-10 years experience as a secretary. Good knowledge of MS Office Word, Excel, PowerPoint. Tech Savvy and able to use technology as a tool for efficiency. Pro-active and result driven. Good verbal and written communication skills. Strong interpersonal and negotiation skills. Ability to prioritize and multitask. Ability to get work done without authority. What are the Desirable success factors for the Role? Experiences around managing Senior executive members in a fast-paced organization. TCPL Growth Mindset and Behaviors We are obsessed about keeping Consumers & Customers first in our hearts that s why we are here ! We are trailblazers in executing with Excellence Together as One Team ! We take Ownership of our business delivering value for our Stakeholders .. no Compromises ! We are Open to Continuously improving Continuously innovating For Better ! We live & breathe our Tata Code of Conduct
