Assistant Company Secretary

Job Title:

Roles and Responsibilities

• Maintain all statutory registers and secretarial records as per applicable laws.
  
• File various e-Forms and documents with the Registrar of Companies (ROC).
  
• Organize and coordinate Board Meetings, Committee Meetings, and General Meetings, including conducting meetings through Video Conferencing, and prepare accurate minutes.
  
• Draft resolutions, minutes, notices, agenda, and related secretarial documents.
  
• Ensure timely compliance with all event-based and periodic requirements under the Companies Act, 2013.
  
• Manage compliances related to IFSCA, including monitoring regulatory filings and spearheading end-to-end compliance requirements.
  
• Possess working knowledge of RBI/FEMA regulations, especially those applicable to IFSCA.
  
• Monitor compliance and operations as per the International Financial Services Centres Authority (IFSCA) Act, Special Economic Zone (SEZ) Act, guidelines, notifications, and instructions.
  
• Stay updated on regulatory changes, particularly under the SEZ Act and IFSCA guidelines, and ensure timely implementation.
  
• Handle statutory filings and submissions for IFSCA in GIFT City, including but not limited to:
  
• Renewal of Registration-cum-Membership Certificate,
  
• Lease renewals,
  
• Service Export Reporting,
  
• Monthly Investment & Employment Reports,
  
• Annual Performance Reports,
  
• Ensuring validity of Bond Cum Legal Undertaking.
  
• Foster a strong compliance culture across the organization and act as the Single Point of Contact (SPOC) for interactions with regulators.
  
• Track, monitor, and submit periodic returns and ad-hoc regulatory requests in a timely manner.
  
• Draft and submit responses to SEZ authorities, IFSCA, and other regulatory bodies as required.
  

Candidate Profile

• Strong ethical standards, integrity, and discretion in handling confidential information.
  
• Ability to manage challenging roles with accountability, deadlines, and cross-functional coordination.
  
• Strong knowledge of IFSCA, SEZ, Companies Act, and related regulatory frameworks.
  
• Excellent drafting, communication, and stakeholder management skills.
  

Qualification

• Qualified Company Secretary (CS) is mandatory.
  
• LLB would be an added advantage.
  
• 26 years of relevant experience in the BFSI / Broking / Financial Services industry is preferred.
  
• Prior understanding of IFSCA regulations and SEZ compliance frameworks is essential.
  

Key Skills

• IFSCA Regulations
  
• Companies Act Compliance
  
• FEMA / RBI Regulatory Knowledge
  
• SEZ Compliances
  
• Strong attention to detail and analytical mindset
  
• Good drafting and communication skills