Front Desk Officer & Administration - (Only Female)

Candidate

Orbis Financial Corporation Limited

Job Title

Location

Position Overview:

Key Responsibilities:

1. Front Desk & Reception Management:

• Act as the primary contact point for clients, visitors, and staff, providing a friendly and professional reception experience.
• Manage incoming calls, emails, and general inquiries, directing them appropriately.
• Maintain a well-organized and presentable reception area at all times.

2. Inventory & Office Supplies Management:

• Track and manage office supplies and inventory levels, coordinating timely reorders with vendors to ensure continuous availability of essential items.
• Conduct periodic inventory audits and manage office supply budgets.

3. Travel Desk Coordination:

• Arrange travel bookings, including transportation and accommodation, and prepare travel itineraries for staff, ensuring cost-effective solutions.
• Oversee travel-related documentation, expenses, and approvals.

4. Database & Documentation Maintenance:

• Maintain accurate records and databases using Excel for easy tracking and retrieval of information.
• Ensure up-to-date documentation, organizing files and records as required for compliance and reporting purposes.

5. Vendor & Service Provider Management:

• Coordinate with vendors for office supplies, facility maintenance, and other service requirements.
• Negotiate terms with vendors and monitor service levels to ensure quality and cost efficiency.
• Manage contracts and invoices, ensuring timely payments and maintaining vendor relationships.

6. Courier & Mail Handling:

• Oversee incoming and outgoing mail and courier services, maintaining accurate records of all dispatches.
• Coordinate with courier providers for timely deliveries and distributions to the appropriate teams.

7. Petty Cash & Expense Management:

• Administer petty cash funds, ensuring accurate record-keeping and reconciliation.
• Process reimbursements and track expenditures, preparing regular reports for the Finance team.

8. Housekeeping & Pantry Staff Management:

• Supervise housekeeping and pantry staff, ensuring the cleanliness and upkeep of office spaces.
• Coordinate daily routines, monitor service quality, and provide feedback or training as necessary.

9. HR Support & Administrative Assistance:

• Provide support to the HR team, including assistance with onboarding, maintaining HR files, or helping organize events as required.
• Assist with employee engagement activities, special projects, and office events.

10. Professional Presentation & Communication:

• Ensure a high standard of personal presentation as a representative of the firm.
• Exhibit strong verbal and written communication skills, fostering clear and effective communication within the office.

Qualifications:

• Bachelors degree in Business Administration, Office Management, or a related field is preferred.
• Minimum of 2-5 years of experience in a similar administrative role, ideally within the financial services industry.
• Proficient in MS Office Suite, particularly Excel, for database and record management.
• Excellent communication and interpersonal skills, with a professional and presentable demeanor.
• Strong organizational abilities, multitasking skills, and the ability to work independently.

Skills and Competencies:

• Customer service orientation with a proactive attitude.
• Strong vendor management and negotiation skills.
• Ability to handle confidential information with integrity.
• Reliable team player with a commitment to ensuring smooth office operations.

To know more about the role, our company, and the application process, please visit: https://www.orbisfinancial.in/.

If this opportunity aligns with your career aspirations, please reply to this email with your updated resume and the following details:

1. Full Name (as per Aadhaar Card)

   
   

2. Mobile Number

3. Email ID

4. PAN Number

5. Aadhaar Card Number

6. Photograph

7. A brief summary of your professional experience

8. Highest Qualification

9. Current Location

10. Permanent Location

11. Fathers and Mothers Occupation

12. Date of Birth

13. Current Organization Name, Department, and Designation

14. Tenure in Current Organization

15. Total Years of Professional Experience

16. Financial Industry Experience (Yes/No)

17. Current CTC (Fixed + Variable)

18. Expected CTC

19. Expected CTC Negotiable (Y/N)

20. Expected Date of Joining

21. Details of any Offer(s) in Hand

22. Notice Period

23. Reason for Seeking a Change

24. Interview Availability – Please share 2–3 time slots between Monday to Friday that work for you

Note:

Orbis family

"Empowering people, enabling performance."

Regards,

T: +91-124-454 6620 | D: +91-124-454 6500 | F: +91-124-454 6500
M: +91-8726763966 | E: jyoti.pandey@orbisfinancial.in | W: orbisfinancial.in