Administrative Officer

Position Title: Administrative Officer
Location: Velammal Vidyalaya, Tirupati (Andhra Pradesh)
Department: Administration
Reports To: Principal

Job Summary

The Administrative Officer will be responsible for managing the day-to-day administrative operations of the Tirupati branch, ensuring smooth coordination among departments, efficient campus maintenance, regulatory compliance, and effective support to academic and non-academic functions. The role requires strong organizational skills, leadership, and the ability to handle multiple operational priorities with discipline and accountability.

Key ResponsibilitiesA. General Administration

• Supervise all administrative functions including housekeeping, security, transport, and maintenance.
• Ensure school infrastructure, classrooms, labs, and facilities are maintained as per Velammal standards.
• Coordinate with vendors, service providers, and contractors for timely maintenance and repairs.
• Maintain office discipline, cleanliness, and a safe, hygienic environment for students and staff.

B. HR & Establishment Support

• Assist HR in attendance management, leave tracking, and record maintenance.
• Support recruitment drives, onboarding, ID card processing, and staff communication.
• Handle staff accommodation, travel logistics, and other related arrangements.

C. Student Support & Public Relations

• Manage front office operations, visitor handling, and communication flow within the school.
• Support parent communication, grievance redressal, and feedback collection.
• Ensure smooth conduct of school events, functions, examinations, and meetings.

D. Accounts & Inventory Coordination

• Coordinate with Accounts for fee collection data, petty cash management, and expense tracking.
• Maintain stock register for consumables, stationery, and assets.
• Monitor utility consumption (electricity, water, internet) and submit monthly reports.

E. Statutory & Safety Compliance

• Ensure compliance with local government regulations, fire safety norms, and school operation approvals.
• Maintain documentation for building licenses, NOCs, and vendor agreements.
• Conduct safety drills and ensure readiness for emergencies.

Key Skills & Competencies

• Strong leadership and team management abilities.
• Excellent communication skills in English, Tamil, and Telugu (preferred).
• Proficiency in MS Office, Google Workspace, and digital documentation.
• Problem-solving attitude, time management, and attention to detail.
• Ability to multitask and work under pressure in a school environment.

Qualification & Experience

• Bachelor’s degree in Administration / Management / Any discipline (MBA preferred).
• Minimum 5–7 years of experience in school / educational / institutional administration.
• Experience handling facility management, vendor coordination, and HR support roles.

Job Type: Permanent

Pay: ₹25,000.00 - ₹30,000.00 per month

Application Question(s):

• What is your highest qualification?
• How many years of experience do you have in school or institutional administration?
• Have you managed vendor coordination, facility management, or staff supervision before? (Yes/No)
• What all languages do you know?