Administrative Manager

⭐ Role Purpose

To manage large-scale administrative operations across multiple locations, ensuring smooth facility management, housekeeping, transportation, vendor coordination, cost control, and compliance while supporting overall organizational efficiency.

🔹 Key Responsibilities

Facility & Administration Management

Oversee administration for a 32-acre industrial premises

Manage 4 office locations and ensure seamless daily operations

Handle complete housekeeping operations across all areas

Supervise canteen administration for a large workforce, including menu planning and vendor coordination

Manage office greenery & landscaping

Transportation & Fleet Management

Manage and monitor 12 company vehicles

Oversee 8 employee buses, including routing, scheduling, maintenance, and vendor coordination

Ensure vehicle compliance, servicing, documentation, and cost control

Security & Access Control

Gate pass issuance and access control management

Coordination with security teams for smooth movement of employees, visitors, and vendors

Asset & Documentation Management

Asset coding, tagging, and inventory control

Inward/Outward document management

Record keeping and compliance documentation

Audit documentation preparation

Safety, Compliance & Engagement

Support in HIRA & ADB activities

Assist in statutory and internal audits

Event planning and employee engagement activities

Guest hospitality and protocol management

Financial & Vendor Management

Budget preparation and expense tracking

Cost analysis and cost optimization

Vendor finalization, negotiation, and performance monitoring

Additional Responsibilities

Any other administrative tasks assigned by management

🎯 Desired Profile

Strong experience in housekeeping, facilities, canteen, and transport management

Experience handling large premises and multiple vehicles/buses

Good vendor management and cost control skills

Strong coordination and documentation abilities

📩 Interested candidates may reply to this message or share their updated CV.