Administrative Assistant

Teamified Introduction:

Teamified works with top enterprises and digital native businesses in Australia helping them build their remote teams in India, Philippines and Sri Lanka. We pride ourselves with hiring great teams to work on exciting game changing technology. Teamified currently has 200+ engineers, testers, product managers etc. working across 20+ partners. We focus on uplifting the way organisations build and manage their remote teams through great working relationships, trust, integrity, culture and hiring processes. Additional to this we are building our own technology product offerings. We strive to deliver the best outcomes for our customers, our partners and our people.

Short Description:

We're looking for a proactive and highly organized admin to support our Director of Operations and Operations Manager with daily operational and administrative tasks. The ideal candidate is adaptable, thrives in a fast-paced environment, and has advanced English and excellent writing skills. This role requires strong attention to detail, self-sufficiency, and the ability to manage multiple priorities with accuracy. QuickBooks experience is a strong plus.

Key Responsibilities:

• Provide administrative support to the Director of Operations and Operations Manager
• Maintain and organize shared trackers, client orders, projects and documentation
• Assist with invoice creation and updates (QuickBooks experience preferred)
• Draft and manage professional email communication with clients and partners asneeded
• Support wholesale order management, including order entry, shipment tracking, and issue resolution
• Enter marketing orders and ensure timely processing and accuracy into our WMS
• Coordinate with Warehouse/3PL for shipping docs, packing slips, labels, and box dimensions
• Assist with retailer product forms and sample requests as needed
• Ensure all records and systems are accurate and up to date (Google Sheets,Monday.com, NuORDER, Quickbooks)

Qualifications & Skills:

• Ability to thrive in a fast-paced environment
• Self-sufficient and able to work independently while staying aligned with team goals
• Advanced English with excellent written and verbal communication skills
• Strong attention to detail and organizational skills
• Proficiency in Google Suite (Excel/Sheets in particular)
• QuickBooks experience strongly preferred
• Experience with Shopify, NuORDER, Quickbooks,

Benefits:

• Flexibility in work hours and location, with a focus on managing energy rather than time.
• Access to online learning platforms and a budget for professional development
• A collaborative, no-silos environment, encouraging learning and growth across teams
• A dynamic social culture with team lunches, social events, and opportunities for creative input
• Health insurance
• Leave Benefits

Apply now!