Administrative Assistant

Job Title: Admin & Facility Management Executive

Location: Okhla, New Delhi

Experience:

Employment Type:

About the Role

Admin & Facility Management Executive

Key Responsibilities

Facility & Office Management

• Oversee daily office operations and ensure all facilities are functioning efficiently.
• Coordinate with vendors for housekeeping, security, repairs, and maintenance.
• Manage office assets, inventory, and procurement of supplies.
• Ensure office cleanliness, hygiene, and safety compliance.

Administrative Support

• Handle travel arrangements, meeting room bookings, and logistics for internal events.
• Manage front-desk activities when required.
• Oversee courier, mail management, and document handling.
• Maintain records, databases, and admin-related documentation.

Vendor & Compliance Coordination

• Manage vendor contracts, quotations, negotiations, and payments.
• Ensure timely renewals of AMC, utility bills, office licenses, etc.
• Coordinate with building management on facility-related issues.

Employee Support

• Assist employees with admin queries and ensure smooth onboarding support.
• Maintain ID cards, access cards, and seating allocations.

Required Skills & Qualifications

• Bachelor's degree in any discipline.
• 12 years of experience in admin and facility management roles.
• Good understanding of office operations and vendor management.
• Strong communication, coordination, and negotiation skills.
• Proficiency in MS Office (Excel, Word, Outlook).
• Ability to multitask and work in a fast-paced environment.

Preferred Attributes

• Problem-solving attitude with a strong ownership mindset.
• Ability to work independently with minimal supervision.
• Professional and courteous behavior.

Why Join Us

• Dynamic and collaborative work environment.
• Opportunity to grow into senior admin or operational roles.
• Exposure to cross-functional teams and end-to-end facility operations.