Job
Description
JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Role – Administrative Assistant
Purpose of the Role
The Administrative Assistant will be needed within the office five days a week and will provide operational and logistical support to India Directors and broader team. This role is integral to ensuring smooth day-to-day functioning of administrative processes, including expense management, travel coordination, event logistics, and general administrative support. The position requires a proactive, detail-oriented individual who can anticipate needs, manage multiple priorities, and maintain confidentiality.
Key Responsibilities
Expense Management –
Accurately process and submit expense claims & invoices for India Directors using Client's Certify system ensuring compliance with client's financial policies and documentation standards.
Follow up to ensure invoices are shared timely and resolve discrepancies promptly.
Assist team members with Certify-related queries and provide basic training/support.
Travel & Logistics –
Act as the single point of contact for the India team on travel, liaising effectively with local and global travel partners.
Arrange domestic and international travel, accommodation, and ground transport for Client's India Directors (and their team on adhoc bases if needed) and visitors, ensuring compliance with Client's travel policy and budget approvals.
Coordinate visa applications, travel insurance, and work with the respective team admin to support on the itinerary as needed.
Manage travel-related reporting, including carbon footprint data, as required.
Event Management –
Support planning and execution of internal and external events, including workshops, offsites, celebrations (in office and externally) coordinating venue bookings, catering, AV setup, and other logistics.
General Administrative Support-
Maintain and update contact list, subscription list, Photo database & other records as required for the India office.
Work as a team in close collaboration with other EAs and local office management to support smooth running of the office infrastructure, including assisting with high workloads and when there are absences.
Provide support on adhoc administrative requests and projects as needed.
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
