Administrative Assistant

At Western Digital, our vision is to power global innovation and push the boundaries of technology to make what you thought was once impossible, possible.

At our core, Western Digital is a company of problem solvers. People achieve extraordinary things given the right technology. For decades, we’ve been doing just that. Our technology helped people put a man on the moon.

We are a key partner to some of the largest and highest growth organizations in the world. From energizing the most competitive gaming platforms, to enabling systems to make cities safer and cars smarter and more connected, to powering the data centers behind many of the world’s biggest companies and public cloud, Western Digital is fueling a brighter, smarter future.

Binge-watch any shows, use social media or shop online lately? You’ll find Western Digital supporting the storage infrastructure behind many of these platforms. And, that flash memory card that captures and preserves your most precious moments? That’s us, too.

We offer an expansive portfolio of technologies, storage devices and platforms for business and consumers alike. Our data-centric solutions are comprised of the Western Digital®, G-Technology™, SanDisk® and WD® brands.

Today’s exceptional challenges require your unique skills. It’s You & Western Digital. Together, we’re the next BIG thing in data.

ABOUT ADVANCED ANALYTICS OFFICE (AAO) and BIG DATA PLATFORM (BDP)

AAO is missioned with accelerating Analytics solutions at scale across the Enterprise to rapidly capture business value. These solutions target key business metrics, such as, reducing manufacturing cost, improve capital efficiency, reduce time-to market to develop new products, improve operational efficiency, and improve customer experience. These solutions are built using cutting edge Industrial 4.0 technologies and are delivered through a platform approach to enable rapid scaling. The solutions span AI/ML for improving manufacturing yield, quality, equipment uptime, and adaptive testing, Operations Research for capacity and scheduling optimization, Digital Twin for inventory and logistics optimization, and Product Telematics for managing customer fleet management solutions.

Big data platform, BDP team provides self-service data and application platforms enabling rapid scaling of services to make ever increasing business impact. You will have the opportunity to partner in making remarkable things happen across WDT’s more than dozen factories across the globe, global product development teams, customer solutions, and supporting operations like Finance, supply chain, Procurement, Sales etc

Position Overview

The Administrative Assistant will provide high-level administrative and operational support to the IT Site Leader and the broader IT team. This role requires exceptional organizational skills, attention to detail, strong communication abilities, and the ability to handle sensitive information professionally. The ideal candidate will be proactive, resourceful, and comfortable working in a fast-paced IT environment supporting cross-functional and global teams.

Key Responsibilities

Administrative & Office Support

• Manage calendars, schedule meetings, and coordinate appointments for the IT Site Leader.

• Organize on-site and virtual meetings, workshops, and IT governance reviews.

• Handle travel arrangements, expense reports, and reimbursement documentation.

Communication & Coordination

• Act as a liaison between internal teams, vendors, partners, and leadership.

• Prepare meeting agendas, take minutes, track action items, and ensure timely follow-up.

• Coordinate communications between local teams and global IT offices.

Documentation & Reporting

• Maintain records, contracts, and documentation in accordance with IT compliance standards.

• Assist with preparation of presentations, reports, dashboards, and project updates.

• Support procurement-related paperwork, vendor quotations, and purchase requests.

IT Operations & Site Support

• Track operational activities such as audits, compliance deadlines, incident reports, and IT initiatives.

• Support IT events, town halls, training sessions, and knowledge-sharing initiatives.

Workplace & Logistics Planning

• Manage workspace seating allocation for employees, contractors, and visitors in partnership with Facilities and HR.

• Track capacity planning and support space planning for organizational growth and team movements.

• Coordinate and manage offsites, team outings, celebrations, employee engagement activities, and milestone events.

• Arrange hospitality, logistics, and scheduling for executive or leadership visits, including travel, agendas, onsite support, and follow-up coordination.

Vendor & Facilities Coordination

• Liaise with facilities, HR, security, and finance teams for IT-related support and escalations.

• Coordinate vendor management activities such as scheduling service visits, obtaining quotations, and maintaining vendor records.

Qualifications

Education

• Bachelor’s degree in IT or a related field preferred.

Experience

• 5-8 years of experience in administrative support or executive assistance role, preferably in an IT, technology, or multinational environment.

Skills

• Excellent written and verbal communication skills.

• Strong proficiency in MS Office or Google Workspace (Word, Excel, PowerPoint, Outlook/Gmail).

• Working knowledge of procurement workflows, IT ticketing tools (e.g., ServiceNow, Oracle) is a plus.

• Ability to multitask, prioritize workload, and work independently under minimal guidance.

Behavioral Competencies

• Proactive and self-driven

• Highly organized with strong attention to detail

• Customer-focused mindset

• Strong interpersonal and relationship-building skills

• Flexible and adaptable to changing priorities

Because Western Digital thrives on the power of diversity and is committed to an inclusive environment where every individual can thrive through a sense of belonging, respect, and contribution, we are committed to giving every qualified applicant and employee an equal opportunity. Western Digital does not discriminate against any applicant or employee based on their protected class status and complies with all federal and state laws against discrimination, harassment, and retaliation, as well as the laws and regulations set forth in the "Equal Employment Opportunity is the Law" poster.

Western Digital thrives on the power and potential of diversity. As a global company, we believe the most effective way to embrace the diversity of our customers and communities is to mirror it from within. We believe the fusion of various perspectives results in the best outcomes for our employees, our company, our customers, and the world around us. We are committed to an inclusive environment where every individual can thrive through a sense of belonging, respect and contribution.

Western Digital is committed to offering opportunities to applicants with disabilities and ensuring all candidates can successfully navigate our careers website and our hiring process. Please contact us at [email protected] to advise us of your accommodation request. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.

Notice To Candidates: Please be aware that Western Digital and its subsidiaries will never request payment as a condition for applying for a position or receiving an offer of employment. Should you encounter any such requests, please report it immediately to Western Digital Ethics Helpline or email [email protected].