Administrative Assistant

Job Title: Administrative Assistant

Key Responsibilities

Scheduling & Coordination

?Manage calendars and schedule appointments, inspections, service calls, and meetings.

?Coordinate with internal teams and external partners to ensure timely task execution.

?Send reminders and confirmations to homeowners, staff, and vendors.

Homeowner Communication

?Serve as the primary point of contact for homeowner inquiries via phone, email, and messaging platforms.

?Provide clear, professional, and timely communication regarding project updates, schedules, and required

information.

?Address concerns, route questions to the appropriate departments, and ensure follow-up is completed.

Administrative Support

?Prepare and organize documents, forms, reports, and correspondence.

?Maintain accurate and up-to-date files, both digital and physical.

?Assist with data entry, recordkeeping, and updating internal systems.

?Support the onboarding and documentation process for new projects or homeowners.

Operational Support

?Assist with coordinating field staff schedules and dispatching updates as needed.

?Track project timelines and notify homeowners or teams of any changes.

?Help monitor email inboxes, voicemail, and communication channels to ensure timely responses.

General Office Duties

?Assist with ordering supplies, managing office inventory, and supporting daily office operations.

?Provide support during meetings, including preparing agendas and notes.

?Perform other administrative tasks as assigned.

Qualifications

?Proven experience as an administrative assistant, coordinator, or similar role.

?Strong communication and customer service skills.

?Excellent organizational and time-management abilities.

?Proficiency in MS Office, Google Workspace, and scheduling or CRM software.

?Ability to multitask, prioritize, and work independently.

?Professional, courteous, and solution-oriented attitude.

US shift

Salary- 4-4.2 LPA