Administrative Assistant

Administrative Assistant

Description:

What we are looking for:

We are seeking an experienced and highly organized Administrative Assistant to provide essential support in our dynamic workplace

Role:

Location:

Years of experience

Shift

Responsibilities:

1. Administrative Support:

• Provide comprehensive administrative support to a team of 200+ professionals.

• Assist in maintaining a well-organized and efficient office environment.

2. Hardware Management:

• Oversee IT hardware management, including distribution and purchases for the entire team.

• Ensure the availability and maintenance of IT resources.

3. Purchase Order Management:

• Raise purchase orders, track budgets, and maintain data sheets for various departments.

• Assist in the procurement process and budget monitoring.

4. Tools and Systems Management:

• Handle various tools and systems related to Human Resources, Recruitment, and Finance.

• Ensure efficient utilization and assist with problem resolution.

5. Seating/Location Management:

• Assign seats and manage internal movements for the entire team.

• Optimize workspace allocation and internal logistics.

6. Event and Off-site Management:

• Coordinate the purchase of supplies, organize off-site events, meetings, and morale-boosting outings.

• Contribute to successful event planning and execution.

7. Executive Visits Management:

• Manage end-to-end arrangements for executive visits, including travel, accommodation, and scheduling.

• Provide a warm and professional welcome to visiting executives.

8. Data Collation and Sharing:

• Collect and maintain data related to team members' t-shirt sizes, birthdays, addresses, and contact details.

• Share data with other departments as needed.

9. Interdepartmental Collaboration:

• Collaborate closely with various departments, including Human Resources, Finance, Recruiting, and the US counterpart.

• Ensure the seamless execution of administrative functions.

10. Executive Support:

• Assist managers with end-to-end travel coordination, raising expenses, and addressing their requests.

• Manage their calendars effectively.

Required Skills:

• Previous experience coordinating and managing admin activities for a large team is highly desirable.

• Dedication, high responsibility, and accountability.

• Strong verbal and written communication skills.

• Proficiency in MS Office, particularly MS Excel.

• Ability to maintain confidentiality.

• Creativity and adaptability to changing environments.

• Respectful and professional behavior while working with the team and interacting with others.

• Ability to accommodate different working styles, maintain integrity, confidentiality, and provide

excellent customer service.

• Caring and sensitive to the team's needs, always willing to help.

• Willingness to go the extra mile when needed.

• Positive attitude, eagerness to work under pressure, and adaptability in complex situations.

• Strong self-motivation and team player mentality.

• Strong attention to detail and problem-solving skills.

• Ability to remain composed and respond with appropriate urgency in high-pressure situations.

• Strong ability to set and prioritize work agendas, proactively drive progress, and collaborate effectively in a dynamic environment.

We are Navigators in the Age of Transformation:

We use sophisticated technology to transform clients into the digital age, but our top priority is our positive impact on the human experience. We ease anxiety and fear around digital transformation and replace it with opportunity. Launch IT is an equal opportunity employer and considers applicants for all positions without regard to race, color, religion or belief, sex, age, national origin, citizenship status, marital status, military/veteran status, genetic information, sexual orientation, gender identity, physical or mental disability or any other characteristic protected by applicable laws. Launch IT is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.

About Company:

Launch IT India is wholly owned subsidiary of The Planet Group (http://www.launchcg.com;

http://theplanetgroup.com a US company, offers attractive compensation and work environment for the prospective employees. Launch is an entrepreneurial business and technology consultancy. We help businesses and people navigate from current state to future state. Technology, tenacity, and creativity fuel our solutions with offices in Bellevue, Sacramento, Dallas, San Francisco, Hyderabad & Washington D.C. https://www.linkedin.com/company/launch-consulting-group-india/