Administration

5 years

4 Lacs

Posted:2 months ago| Platform: GlassDoor logo

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Work Mode

On-site

Job Type

Full Time

Job Description

We are seeking a proactive, detail-oriented, and highly organized individual to take on a multi-faceted role combining Office Administration, Facility Management, Accounting Support (Accounts Payable), and Executive Assistance. The ideal candidate will be capable of managing day-to-day administrative and financial operations, supporting senior executives, handling vendor management, and maintaining an efficient and well-organized office environment. Key Responsibilities: 1. Office Administration & Facility Management  Ensure smooth functioning of daily office operations and upkeep.  Oversee facility hygiene, security, seating, and infrastructure management.  Manage office supplies, pantry, housekeeping, and maintenance services.  Coordinate with internal teams for space planning and resource allocation.  Ensure compliance with internal policies and admin protocols. 2. Vendor Management & Procurement  Identify, evaluate, and onboard vendors based on business requirements.  Negotiate pricing and service-level agreements, track renewals and payments.  Procure office essentials (furniture, IT peripherals, pantry items, etc.).  Maintain vendor databases, service history, and performance records.  Ensure timely and cost-effective purchasing with quality control. 3. Executive & Personal Assistance  Manage CEO’s schedule, meetings, travel arrangements, and correspondence.  Serve as a liaison between CEO and internal/external stakeholders.  Handle confidential information and professional communication with discretion.  Organize internal and off-site meetings/events and manage logistics.  Prepare presentations, reports, and maintain a filing system. 4. Accounts Payable & Finance Support  Handle invoice processing, vendor payment queries, and reconciliation.  Act as a single point of contact for AP-related issues and escalations.  Understand end-to-end Procure-to-Pay (P2P) workflows.  Analyze financial data and assist in timely approvals and reporting.  Collaborate with Procurement and Logistics on PO and receipting queries.  Maintain compliance with accounting policies and US tax regulations (where applicable). Requirements & Skills:  Graduate in any discipline (preferred: BBA / B.Com / BA)  5+ years of relevant experience in administration, AP, or EA roles  Excellent organizational, time-management, and communication skills  High proficiency in MS Office Suite (Excel, Word, Outlook)  Ability to multitask and manage priorities independently  Strong coordination, negotiation, and vendor management skills  Confidentiality, discretion, and professionalism are a must  Knowledge of accounting principles and invoice lifecycle is a plus Interested candidates can share their CV at unosource916@gmail.com Job Types: Full-time, Permanent Pay: ₹420,000.00 - ₹480,000.00 per year Benefits: Provident Fund Schedule: Day shift Fixed shift Work Location: In person

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