Administration

We are seeking a highly skilled and experienced Senior Executive/ Executive - Administration to ensure the efficient management of facilities and administrative services across the organization. The ideal candidate will have a proven track record in space management, vendor coordination, and team support. This role requires strong organizational skills, excellent communication, and the ability to optimize resources to maintain a productive and positive work environment.

Key Responsibilities:

• Oversee the maintenance, repair, and upkeep of office premises and facilities.
• Plan and coordinate office expansions, refurbishments, or relocations.
• Ensure compliance with health, safety, and environmental regulations.
• Manage relationships with vendors and service providers, including negotiating contracts and tracking performance.
• Ensure cost-effective procurement and efficient use of office resources and supplies.
• Optimize space utilization and manage seating arrangements to meet organizational needs.
• Develop strategies for future workspace requirements.
• Support the facilities and administration team to ensure alignment with organizational goals.
• Foster a positive work environment and provide ongoing guidance and support.
• Supervise core administrative services such as security, cleaning, and reception.
• Coordinate logistical planning and execution for company events, meetings, and conferences.
• Address and resolve employee concerns related to facilities and administrative support promptly.
• Prepare and manage budgets for administrative and facility-related expenditures.
• Track and report on operational costs, efficiencies, and resource utilization.

Key Requirements:

• Minimum 2 years of experience in administration or facilities management, with a focus on space planning, vendor management, and team coordination.
• Bachelor's degree in Business Administration, Facility Management, or a related field (preferred).
• Strong understanding of facilities management best practices and relevant regulations.
• Excellent communication and interpersonal skills to manage stakeholders and teams effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and facility management tools/software.
• Proven ability to multitask, prioritize, and manage projects in a fast-paced environment.

What We Offer:

• A collaborative and growth-oriented work environment.
• Opportunities for professional development and career progression.
• Competitive compensation and benefits.