ADMIN-MANAGER

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About Payomatix

Payomatix is a growing fintech organization committed to building secure, scalable, and intelligent payment solutions. We deliver streamlined payment experiences to businesses through innovation, efficiency, and strong operational excellence.

Role Overview

Manager\ Assistant Manager –Administration

The ideal candidate should be capable of independently handling administrative functions, optimizing processes, and ensuring the office runs smoothly and efficiently.

Key Responsibilities

1. Travel & Accommodation Oversight

• Supervise and manage end-to-end travel arrangements for employees, including flights, hotels, transportation, and approvals.
• Build relationships with travel partners and negotiate corporate rates.
• Ensure adherence to the company’s travel policies and cost-control measures.

2. Vendor & Contract Management

• Lead the entire vendor lifecycle, sourcing, evaluating, onboarding, and performance monitoring.
• Negotiate contracts, SLAs, and pricing to ensure cost-effective and quality service.

3. Asset & Inventory Control

• Oversee asset management processes, including asset tagging, tracking, audits, and movement.
• Maintain proper documentation of office assets, IT equipment, and consumables.
• Collaborate with operations and IT for procurement planning and budgeting.

4. Pantry, Facility & Office Management

• Supervise pantry operations, housekeeping, office hygiene, and daily facility operations.
• Ensure preventive and corrective maintenance for office equipment and infrastructure.
• Build SOPs for efficient facility management and ensure adherence.

5. Attendance & Admin Governance

• Manage attendance systems, access controls, biometrics, and employee facility requirements.
• Ensure proper documentation, compliance, and administrative governance.

6. Department Leadership & Process Optimization

• Lead the admin team, allocate responsibilities, and monitor performance.
• Create and improve administrative SOPs, checklists, and reporting dashboards.
• Identify opportunities for cost-saving, process improvement, and efficiency enhancement.

Requirements

• 5–6 years of strong experience in administration, facility management, or operations, preferably in a managerial or supervisory role.
• Demonstrated capability in vendor negotiation, travel coordination, and asset management.
• Strong leadership and people-management skills.
• Excellent communication, organizational, and analytical abilities.
• Proficiency in MS Office and admin-related tools/software.

Why Join Payomatix?

• Leadership role with full ownership of administrative operations.
• Opportunity to build scalable admin processes in a fast-growing fintech company.
• Collaborative work culture with a strong emphasis on operational excellence.
• Career growth opportunities as the organization expands.