Admin & HR Executive

The Admin & HR Executive plays a vital role in ensuring the smooth and efficient functioning of the school's day-to-day Administrative & HR operations. This role involves managing systems, supporting teams, ensuring compliance with internal policies, and facilitating communication between departments. The ideal candidate is detail-oriented, proactive, and passionate about supporting school work through excellent organizational skills.

Admin Key Responsibilities :

1. Office Administration

• Manage general office operations, including supplies, equipment maintenance, and vendor coordination.
• Oversee facility management – ensuring the workspace is clean, safe, and functional.
• Maintain office records, including important documents.

2. Documentation and Filing

• Organize and maintain both physical and digital filing systems for easy retrieval and compliance.
• Ensure that all incoming and outgoing correspondence is logged and filed properly.
• Assist in the preparation and archiving of reports, presentations, and other materials.

3. Compliance & Reporting

• Ensure organizational policies and procedures are adhered to in daily operations.
• Assist with audits, reporting, and documentation required by the school.

4. Communication & Coordination

• Serve as the first point of contact for incoming queries.
• Liaise with internal teams, and other stakeholders to support operational needs.

Human Resource Responsibilities :

• Handle end-to-end recruitment of support staff: interviews and onboarding.
• Maintain and update employee records, contracts, and HR databases.
• Manage attendance and leave records.
• Organize support staff orientation, training, and development programs.
• Address support staff queries and grievances in a professional and confidential manner.
• Support performance management processes, including feedback mechanisms.

Key Skills & Competencies Requirements :

• Strong organisational and multitasking abilities.
• Excellent verbal and written communication skills (English & Tamil preferred).
• Proficiency in MS Office (Word, Excel, PowerPoint) and basic softwares.
• Ability to manage sensitive information with discretion.
• Problem-solving attitude and people-management skills.

Qualifications & Requirements:

• Bachelor's degree in Business Administration, Management, Social Sciences, or a related field.
• 2–4 years of experience in administrative or office management roles.