Admin cum Accountant (Billing + HR + Office Administration)

Company Description

SWEEDU aims to enhance and digitize the current education ecosystem, empowering institutions and educators with an all-in-one SaaS management solution. Designed for schools, universities, coaching classes, and preschools, SWEEDU simplifies academic, financial, and managerial operations. The platform helps institutes save up to 20-30% in annual expenses while improving education quality. From creating customizable report cards to tracking attendance and progress, SWEEDU serves all stakeholders, ensuring a seamless management experience. Learn more at www.sweedu.com or try our software: https://bit.ly/4cyvqXe.

smart, responsible, and detail-oriented Admin cum Accountant

Role Description

Admin cum Accountant

This is a key role for maintaining smooth operations and healthy cashflow.

• Prepare and send invoices for renewals, services, hardware, and SMS packages
• Maintain Accounts Receivable and outstanding payment trackers
• Daily follow-ups for client payments and overdue bills
• Update all received payments in Tally/Zoho Books/ERP
• Manage GST, TDS entries & coordinate with CA team
• Bank reconciliation and petty cash management

• Send automated + manual WhatsApp/email reminders to clients
• Call overdue clients and take payment commitments
• Follow stage-wise reminder SOP (0–15/15–30/30–45/45+ days)
• Coordinate soft-lock and service restrictions for long-overdue cases
• Share weekly outstanding report with management

• Maintain employee attendance, leaves & timesheets
• Prepare payroll inputs every month
• Issue HR letters (offer, joining, relieving)
• Maintain employee records & onboarding/offboarding documentation
• Coordinate interviews and recruitment scheduling

• Handle office supplies, vendor coordination, and daily admin operations
• Manage company communication, emails, and internal notices
• Maintain documentation for compliance, agreements, licenses & renewals
• Coordinate with operations and sales teams for billing and support tasks

• Strong knowledge of Accounting (Tally / Zoho Books preferred)
• Basic understanding of GST, TDS, invoices & reconciliation
• Excellent follow-up and communication skills
• Proficiency in Excel / Google Sheets
• Ability to multitask across billing, HR, and admin functions
• Highly organised, responsible, and disciplined

• B.Com / M.Com / BBA / MBA (Finance/HR)
• Experience in SaaS/IT/Software company preferred
• Female candidates encouraged to apply (not mandatory)